Billing/Invoice Coordinator

About the role

Responsible for generating accurate invoices, ensuring timely submission, and supporting internal teams with billing-related inquiries. DUTIES & RESPONSIBILITIES Prepare, review, and process customer invoices using Oracle ERP systems in accordance with contractual terms company policies. Ensure accurate application of rates, taxes, and other charges to all invoices. Coordinate with warehouse managers, finance, and sales teams to resolve discrepancies and ensure timely billing. Submit customer invoices to various portals including Ariba, OpenInvoice, COUPA, and customer specific portals. Submit invoices to customers via email and mail. Receive and match backup to invoices. Review invoices for correctness and completeness. Scan, match and accept invoices to DbCapture. Submit invoices to Owen warehouses via email. Update customer invoicing needs list to ensure we are complying with their needs such as PO requirements, portals, and backup needs. Prepare and distribute reports for customers missing PO#'s. Investigates month end incomplete invoice report to ensure accuracy. Prepare credit and rebills. Generate manual invoices when necessary. Back up to Collections Specialist.