Manage complex calendars for Executives and VPs, including meetings across time zones
Proactively manage email, correspondence, call screening, and follow-ups on behalf of leaders
Provide end- to- end administrative support, including records management and confidential documentation
Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion
Serve as a key point of contact between Executives, internal teams, clients, and external partners
Coordinate domestic and international travel and manage expenses
Anticipate executive needs, manage competing priorities, and support effective time management
Office Management & Operations
Oversee daily office operations, space management, access cards, and office supplies
Partner with facilities on maintenance, repairs, and workplace improvements
Manage vendor relationships, contracts, and service quality
Implement and support health, safety, and workplace compliance initiatives
Communication, Collaboration & Events
Act as a liaison to ensure clear, timely communication across stakeholders and departments
Partner with teams to support business initiatives and cross- functional collaboration
Support planning and execution of company events, town halls, and special projects
Build strong, trusted relationships with internal and external partners
Qualifications & Experience Required
Bachelor's degree in Business Administration , a related field, or equivalent practical experience
Minimum 5+ years of experience as an Executive Assistant supporting C- level Executives and/or VPs
Minimum 3+ years of experience in an Office Manager or Office Administrator role
Experience working with diverse, multicultural stakeholders across multiple time zones
Proven ability to handle highly confidential information with discretion
Excellent written and verbal communication skills (formal and informal)
Strong organizational skills with the ability to multitask and prioritize effectively
High proficiency with Microsoft tools, including Outlook calendaring
Energetic, adaptable, solutions oriented , and quick to learn
Preferred
Experience using SharePoint
Experience with global travel platforms
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.
Benefits
Health insuranceFlexible schedule
Additional Information
About Vantage Data Centers
Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Po sition Overview
The Executive Assistant & Office Manager, APAC is a senior support role providing trusted partnership to VP+ leaders, combining executive assistance with regional office management oversight across Sydney.
This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organized, adaptable, service- oriented , and thrives in a fast- paced , dynamic environment. They bring a strong " can- do " mindset, excellent judgment, and a proven track record supporting senior leadership while managing office operations effectively.
Vantagedc · Sydney, Australia