Event Marketing Associate

About the role

Aily Labs is a leading decision intelligence platform, leveraging AI to help the world's largest enterprises make smarter, faster decisions. Our applications integrate data, advanced analytics, and AI, optimizing critical business operations and driving measurable outcomes. Our prestigious client base spans industries such as finance, retail, technology, entertainment, and logistics, and we partner closely with executive leaders to deliver transformative, high-impact solutions. We are a fast-growing applied AI scale-up with hubs in Munich, Barcelona, Madrid, New York City, and Cluj-Napoca. Our flagship AI mobile app provides real-time, actionable business insights, embedding AI into the daily routines of large enterprises. Our ambition is to become the reference platform for AI-driven decision-making in large organizations. Join us if you're ready to work at the intersection of innovation and impact. The Role: We are seeking an experienced Event Marketing Associate to lead the design and execution of premium, high-impact events that deepen relationships with enterprise clients and generate new business opportunities. This role is perfect for an event marketer who thrives in balancing strategic vision with hands-on execution. You will orchestrate a wide array of innovative events including executive roundtables, private client experiences, industry conferences, hackathons, and summits. Reporting to the Head of Marketing, you'll collaborate with teams across the company to craft and execute event strategies that amplify our AI platform's impact. These events will aim to enhance our brand presence, foster community engagement, and showcase our AI solutions. Key Responsibilities: Event Strategy & Planning Develop and implement a strategic events calendar aligned with enterprise sales and marketing goals. Create detailed project plans for each event, including timelines, budgets, and risk management. Plan and produce high-end client events including executive dinners, private forums, curated networking experiences, and industry conferences. Client & Executive Engagement Partner with sales leadership to design events that support relationship-building with key enterprise accounts. Coordinate executive-level programming including speaker sessions, panel discussions, and thought leadership experiences. Foster relationships with industry leaders and influencers to promote our event offerings. Event Execution Lead the planning and execution of events such as hackathons, summits, executive roundtables, and VIP dinners. Manage end-to-end event logistics including venue selection, vendors, production, and guest experience. Ensure events deliver a premium experience consistent with our enterprise brand. Marketing Integration Collaborate with demand generation and content teams to align event messaging and promotion. Design and execute marketing campaigns utilizing digital platforms, social media, and email outreach. Track and report on event performance, pipeline impact, and ROI. Vendor & Budget Management Manage event budgets, negotiate vendor contracts, and ensure cost efficiency. Build relationships with high-end venues, agencies, and production partners. Oversee timelines and deliverables across multiple events simultaneously. Post-Event Analysis Gather feedback from participants and stakeholders to assess event success. Analyze performance metrics and prepare detailed reports to inform future strategies. Qualifications: Bachelor's degree in Marketing, Communications, or related field. 1-4 years of experience in B2B event marketing/field marketing, preferably in AI technology, SaaS, or enterprise software. Experience planning executive-level or high-touch client events. Experience managing events targeted at Fortune 500 or global enterprise audiences. Strong project management and organizational skills with the ability to multitask and prioritize effectively. Proven ability to collaborate with sales teams and senior executives. Exceptional attention to detail and ability to deliver premium experiences. Strong communication and interpersonal skills, comfortable working with senior executives and industry leaders. Nice to Have: Experience in AI, data, analytics, or enterprise SaaS. Background in account-based marketing (ABM) events. Aily Labs is rewriting how businesses make decisions. Founded in 2020, we're a fast-growing applied AI scaleup operating across Munich, Madrid, Barcelona, New York, and Cluj-Napoca. Our AI-powered mobile app delivers real-time, actionable business insights, empowering enterprises to make smarter, faster decisions and break silos at scale. We focus on high-impact marketing strategies that resonate-no fluff, no filler-driving meaningful customer engagement and ROI. If you're ready to shape the future of AI decision-making and work at the intersection of innovation and impact, join us. Work Environment Hybrid role based in New York City, requiring 2-3 days per week in-office. Occasional travel