Executive Administrative Assistant

About the role

Western Alliance Bank, Member FDIC, is a wholly owned subsidiary of Western Alliance Bancorporation. Serving clients nationwide, Western Alliance Bank includes six legacy bank brands - Alliance Association Bank, Alliance Bank of Arizona, Bank of Nevada, Bridge Bank, First Independent Bank and Torrey Pines Bank - that remain part of the company's heritage, as well as AmeriHome Mortgage, a Western Alliance Bank Company. Western Alliance Bancorporation is committed to equal employment and will consider all qualified applicants without regard to race, sex, color, religion, age, nation origin, marital status, disability, protected veteran status, sexual orientation, gender identity or genetic information. Western Alliance Bancorporation is committed to working with and providing reasonable accommodations for individuals with

Responsibilities

• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.
• May lead and develop a team; responsible for hiring, coaching, performance management, training and development.
• Travel Management: Oversee comprehensive travel management including planning and coordinating itineraries, booking accommodation and transportation, and ensuring seamless travel experiences.
• Meeting Prep: Prepare agendas, presentations, and briefing materials; take succinct meeting notes and track follow-up action items.
• Event Planning: Plan and coordinate events, both on-site and off-site, including all logistics, catering, communications, guest lists, meeting objectives, etc.
• Support special projects, leadership initiatives, and ad hoc requests as needed
• Facilities & Vendor Management: Oversee the physical office space, act as the liaison with facilities, coordinating repairs, and manage vendor relationships (e.g., IT, catering, & office supplies).
• Inventory Control: Monitor and replenish office supplies, kitchen snacks & beverages, and equipment.
• Onboarding & Workspace Setup: Coordinate seating assignments, desk setups and key management, and manage seating chart.

Requirements

• 6+ years of related experience in Administrative Support or similar field.
• Bachelor's degree or equivalent experience required.
• Advanced knowledge of Microsoft Office including, Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Advanced organizational skills and attention to detail.
• Demonstrated ability to maintain a high level of confidentiality and discretion.
• Advanced speaking and writing communication skills.
• Track record of impeccable organizational and time management skills.
• Ability to work independently and as part of a team
• A high degree of professionalism, discretion, and the ability to juggle competing priorities without losing accuracy.
• Strong problem-solving skills and attention to detail.
• Own the full office experience-ensuring for a professional, welcoming, and always "ready" environment.
• Experience thriving in fast-paced, high-accountability environments
• Occasional travel required.
• Benefits you'll love:

Benefits

Additional Information

Job Title: Executive Administrative Assistant Location: Biltmore

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