Paralegal / Legal Assistant

About the role

Minnesota Cannabis Services (MCS) is the premier consulting, staffing, and technology partner for the cannabis industry - helping cultivators, manufacturers, distributors, and retailers launch and scale across one of the most highly regulated markets in the country. Our Legal & Regulatory Services team supports a portfolio of clients ranging from social equity licensees and startups to established operators and multi-state enterprises. As a Paralegal / Legal Assistant, you'll be the operational backbone of our Legal & Regulatory team - owning the day-to-day flow of entity filings, leases, contracts, licensing files, and regulatory submissions on behalf of our clients. This is a high-trust, high-ownership position for someone who has worked inside a business legal department, who knows how to partner with non-lawyer stakeholders, and who can be trusted to put a clean, complete, deadline-driven package in front of a state regulator. We're looking for someone who wants to help set the professional standard for the cannabis industry by being the person clients, attorneys, and regulators can rely on.

Responsibilities

• Prepare and submit documents to state and local regulators on behalf of clients - licensing applications, renewals, ownership disclosures, change-of-information filings, audit responses, and ad hoc agency requests. Track every submission to completion.
• Maintain entity filings for clients across multiple states: formation documents, annual reports, registered agent records, officer/director updates, good-standing certificates, and foreign qualifications.
• Manage client lease files end-to-end: organize executed agreements, track key dates (commencement, options, renewals, terminations), coordinate landlord consents and estoppels, and surface obligations before they become problems.
• Draft, redline, and route NDAs, vendor agreements, leases, and routine commercial contracts for attorney review - working directly with client stakeholders who need them signed.
• Own the contract lifecycle management (CLM) workflow: intake, naming conventions, executed copies, renewal calendars, and surviving obligations across the client portfolio.
• Track state and local cannabis licensing files: build and maintain renewal calendars, prepare disclosure packets, assemble exhibits, and coordinate signatures across multiple business units and jurisdictions.
• Utilize Legal ERP Software to track, deadline calendars, and reporting dashboards that give attorneys, clients, and leadership real-time visibility into licensing status, contract pipeline, entity standings, and regulatory deadlines.
• Communicate clearly and professionally - in writing and on the phone - with clients, state agency personnel, outside counsel, landlords, vendors, and internal teams. You'll often be the first voice or written word a client or regulator hears from MCS on a matter.
• Conduct practical legal research on regulatory, employment, real estate, and commercial matters and translate findings into clear, client-ready summaries for attorneys.
• Coordinate e-signature workflows (DocuSign), signature blocks, exhibits, and pre-signature checklists.
• Support litigation, subpoena response, and litigation hold administration - coordinating with outside counsel rather than running the matter yourself.
• Maintain strict confidentiality, attorney-client privilege, and document retention standards.

Requirements

• You've worked in-house and you understand the difference. You know the "client" is the business - not a billable matter - and you've learned to balance legal rigor with commercial pragmatism.
• You're detail-

Benefits

Additional Information

At Minnesota Cannabis Services, we're not just building businesses - we're building the people who make them great. Our team partners with leading operators across cultivation, manufacturing, distribution, and retail to deliver world-class expertise in legal, finance, analytics, marketing, HR, and technology. We're looking for professionals who take pride in their work, move with purpose, and thrive in fast-changing environments. The kind of people who hold themselves to high standards, think creatively, and find satisfaction in solving hard problems. When you join our team, you'll work alongside some of the most experienced leaders in the industry - professionals who share their knowledge freely and lead by example. You'll be challenged, supported, and trusted to take ownership of meaningful work that shapes the future of one of the fastest-growing industries in America. Paralegal / Legal Assistant

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