Maintain project documentation including contracts, COIs, invoices, lien waivers, and photos in the company share drive and project management software
Conduct regular site visits to verify project progress, confirm material needs, and report back to the Project Manager
Follow up with contractors, vendors, and suppliers on outstanding tasks and deadlines
Assist in assembling project closeout packages including warranties, maintenance agreements, and contractor contact information
Materials Ordering & Procurement:
Execute all materials ordering for assigned CapEx and rehab projects, including flooring, paint, fixtures, appliances, and building materials
Submit purchase orders for flooring installs, materials, paint vendors, and other project supplies
Coordinate with suppliers to confirm delivery timelines, track open orders, and resolve shipping issues
Maintain accurate inventory records at rehab sites in AppFolio; conduct or coordinate weekly inventory counts
Set up delivery and inventory control procedures at each project site
Monitor reorder points to prevent project delays due to material shortages
Process invoices for materials and coordinate with the accounting team as needed
Vendor & Supplier Management:
Build and maintain working relationships with vendors, suppliers, and distributors
Maintain accurate records of supplier account numbers, credit limits, and key contacts
Source new vendors, request bids or general pricing, and order samples as directed by the Project Manager
Assist with procurement decisions by gathering market pricing and setting up meetings with company sales reps
Administrative & Special Projects Support:
Enter and maintain project details in project management and property management software
Support process improvement initiatives and other special projects as assigned
Other duties to help improve lives through real estate
Requirements
2 years of experience in construction coordination, purchasing, procurement, or a related administrative role in a construction or facilities environment
Experience with materials ordering, vendor management, or inventory control
Multi-family real estate or property management experience (preferred)
Associate's or Bachelor's degree in construction management, supply chain management, business, or related field preferred (e
We lean heavily into technology and are looking for someone who embraces online resources, such as Excel, Google Suite, Procore, and Appfolio
Excellent time management and communication skills
Strong financial acumen
Proven ability to effectively coordinate people and resources
Thrives in fast-paced environments and remains resilient during setbacks
Work Style
Servant hearted
Routinely walks properties to stay closely connected to onsite progress
Enjoys testing and implementing new processes and software
Team player who can work independently (this position is an independent contributor)
Organized and detail-oriented
Comfortable working within established processes
Strong commitment to timely and accurate work
Passion to grow professionally and personally
Benefits & Perks
Medical, dental, vision, life, and pet insurance with company contribution
Flexible paid time off and paid holidays
401(k) retirement plan with employer match
Company profit-sharing program
Team outings and volunteer events
Professional development reimbursement program
Healthy lifestyle reimbursement program
Eligible for partial work-from-home status
Discounted rates at Birgo properties
More about Birgo
Birgo Realty offers an exciting start-up environment, characterized by fa
Benefits
Health insuranceDental insuranceVision insurance401(k)Flexible schedule
Additional Information
Job Summary
Birgo is a mission-driven property management company dedicated to improving lives through real estate.
This position coordinates apartment renovations . We often buy older apartment communities and renovate the flooring, paint, appliances, and fixtures. Instead of swinging a hammer or managing construction crews, this position works behind the scenes to ensure the teams have everything they need to do their jobs well. You will spend your administrative time ordering building materials, tracking shipments, managing budgets, and negotiating with suppliers to limit delays. On-site, you will check on construction progress and manage inventory.
Location varies between our Pittsburgh office and our properties. While most properties are located in WPA, we also serve communities in Cleveland, Buffalo, and Morgantown. We are actively growing into new markets!
Our construction team consists of this Project Coordinator and the Director of Construction.
The salary range for this position is $65,000-$75,000.
Birgo · Pittsburgh, PA