Facilities Coordinator

About the role

STR is seeking a highly motivated Facilities Coordinator to support our Woburn office. This role is essential in ensuring smooth day-to-day operations, particularly in vendor management, project coordination and general facilities operations. You will join a team of dedicated, creative, and collaborative professionals and have opportunities to expand your organizational, interpersonal, and leadership skills in a dynamic environment.

Responsibilities

• Coordinate and support ongoing facilities design and improvement projects, including kitchen redesigns, supply station updates, conference room refreshes, and shared-space enhancements. Assist with CAD drawings, scopes of work, vendor coordination, and material/finish selections.
• Coordinate and manage Facilities vendor relationships and associated tasks, including catering deliveries, kitchen equipment service calls, day porter oversight, furniture vendors, and more.
• Escort vendors into lab spaces as needed while ensuring safety and compliance.
• Provide support for facilities service requests and maintenance calls.
• Maintain and organize office supply stations, kitchen consumables and snack & beverage offerings, and ensure consistency and availability across all floors and between buildings.
• Ensure the workplace is safe, well-maintained, and comfortable for employees.
• Recommend process improvements to enhance efficiency and effectiveness.
• Collaborate and communicate effectively with other STR sites.
• Assist with scheduling and coordinating maintenance activities as needed.

Requirements

• Bachelor's degree or equivalent work experience in Facilities Operations, Office Management, Site Coordinator, or similar roles
• Ability to obtain security clearance required.
• Experience with vendor management, service oversight, and contractor coordination.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio) and other standard applications.
• Some experience in AutoCAD preferred.
• Strong interpersonal skills; able to interact professionally with colleagues at all levels and with external partners.
• Highly organized, detail-oriented, and adaptable in a fast-paced environment.
• Self-motivated, collaborative, and able to exercise good judgment.
• Strong written and verbal communication skills.
• Enthusiasm for learning, growth, and taking on new responsibilities.
• Pay Information
• Full-Time Salary Range: $60,000.00 to $75,000.00
• The salary range listed is based on external market data. Offers are based on factors, such as but not limited to, the candidate's experience, education, training, key skills/critical skills, security clearances, and prevailing market and business conditions.
• If you need a reasonable accommodation for any portion of the employment process, email us at appassist@str.us and provide your contact info.
• Pursuant to applicable federal law and regulations, positions at STR require employees to obtain national security clearances and satisfy the requirements for compliance with export control and other applicable laws.

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