HR & Administration Executive

Responsibilities

• Human Resources Operations
• Manage the full employee lifecycle, including onboarding, offboarding, contract administration, confirmation, and employee documentation.
• Process monthly payroll accurately and timely, including CPF contributions, SDL submissions, leave records, and statutory compliance requirements.
• Administer work pass applications, renewals, cancellations, and related MOM submissions for Employment Pass (EP), S Pass, and Work Permit holders.
• Maintain accurate employee records and HR databases while ensuring data confidentiality and compliance.
• Coordinate employee leave administration, including annual leave, medical leave, childcare leave, government-paid leave schemes, and NS claims.
• Prepare employment-related documents, including employment contracts, letters of appointment, confirmation letters, and other HR correspondence.
• Support annual tax reporting, including IR8A and IR21 submissions.
• Recruitment & Talent Acquisition
• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, offer preparation, and onboarding arrangements.
• Liaise with hiring managers and external recruitment agencies to support hiring requirements.
• Maintain recruitment records and candidate databases.
• Compliance & Government Submissions
• Ensure compliance with Singapore Employment Act, CPF regulations, MOM requirements, and company policies.
• Coordinate government grant applications and claims, including SkillsFuture, government-paid leave schemes, training grants, and workforce development programmes.
• Support MOM surveys, audits, and regulatory reporting requirements.
• Monitor workforce quotas and maintain related compliance documentation.
• Administrae record keeping.
• Coordinate internal events, staff engagement activities, and training programmes.
• Act as the HR point of contact for employee enquiries and administrative support.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.
• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.
• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.
• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Meticulous, responsible, and able to handle confidential information professionally.
• Excellent communication and interpersonal skills.
• Preferred Experience
• Experience working in SME environments.
• Experience supporting regional HR operations is an advantage.
• Exposure to HRIS, payroll systems, and recruitment platforms.
• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.tion & Office Management
• Support office administration, vendor coordination, procurement activities, and facilities mampany insurance renewals, corporate documentation, and administrative record keeping.
• Coordinate internal events, staff engagement activities, and training programmes.
• Act as the HR point of contact for employee enquiries and administrative support.
• Familiarity with finan

Additional Information

Job Summary We are seeking a proactive and detail-oriented HR & Administration Executive to support the full spectrum of Human Resources and administrative operations. The successful candidate will play a key role in payroll administration, work pass management, employee lifecycle processes, recruitment coordination, government grant submissions, and office administration to ensure smooth business operations and compliance with Singapore regulations.

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