Purchasing Clerk

About the role

Under direction of the Director of Purchasing, the Purchasing Clerk supports all activities of the Purchasing Department. The Purchasing Clerk will have an active role in ordering and delivering products and assisting with inventory counts. ESSENTIAL DUTIES AND RESPONSIBILITIES: Handle receiving of deliveries and ensure that goods received are in compliance with purchase orders in terms of the items, quality, quantity, price and specifications. Operate a company vehicle to deliver goods as required. Maintain records of all partial deliveries and backorders. Ensure that proper notations are made concerning short shipped items (i.e. credit advice). Obtain checks from accounting regarding C.O.D.'s and make accounting staff aware of all unusual circumstances. Maintain records of all receipts, issues and transfers. Conduct periodic inventory counts of all areas to reconcile and verify with records. Ensure storeroom areas are kept clean, well organized, secure to prevent pilferage, and safe to minimize damage and spoilage. Based on written requisitions from various departments, issue items requested in accordance with predetermined timetables. Ensure that all documentation for goods received, issued and transferred is accurate and complete and is promptly passed on to the accounting department for processing. Work with all department heads and managers to provide information (i.e., status of goods requested, etc.) to assist in their departments. Strive to improve the quality of the quality of the company's product while minimizing costs in all areas. Must operate a company vehicle, a valid California Driver's License is required. Other duties may be assigned. OUTCOME The receiving, issuing and storing good in a clean and organized area helps the flow of goods to the outlet. Guest satisfaction is the goal. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively in English to customers, vendors or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function