IT Procurement & Asset Management Specialist

External

Postman · San Francisco, CA

Full-timeOn-site1d ago

LeadershipNegotiationPostmanREST

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About the role

You'll be a part of the team that owns IT procurement at Postman - with a heavy focus on SaaS and software - and help run the asset management program that keeps it honest. That means negotiating and structuring contracts, building vendor relationships, supporting our app lifecycle from onboarding to renewal (or sunset), and making sure every license and device we pay for is actually being used. This is a strategic role, not a transactional one. Alongside the rest of the IT Procurement team, you'll be a go-to partner for Finance and IT leadership when they want to know what we're spending on software, why, and where the next cost-saving opportunity is. You'll partner with IT Engineering, Security, and Finance to turn fragmented vendor and asset data into clear decisions. As Postman scales, this team becomes the backbone of how we buy, renew, and govern technology.

Responsibilities

SaaS & Software Procurement (the core of the role)

Own the end-to-end procurement process for SaaS, software, hardware, and IT services - sourcing, business case, comparative vendor analysis, negotiation, approvals, and contracting.

Lead commercial negotiations on SaaS contracts and renewals: pricing, terms, true-ups, tier changes, multi-year structures, and exit clauses. You're the person who knows when to push and when to walk.

Build and maintain the portfolio of IT vendors. Originate new relationships, manage existing ones, and hold vendors accountable to SLAs and KPIs.

Run the app lifecycle: onboarding new tools (with a clean intake process), reviewing them at renewal, and driving sunset or consolidation when something isn't pulling its weight.

Partner with IT team leads and Finance to build the IT budget, track spend against it, flag anomalies, and communicate changes early.

Partner with Security to run vendor security reviews as part of every onboarding and renewal - no tool goes live without it.

Maintain clean, organized records of every contract, renewal date, and purchase. Surface renewals 60-90 days out so nothing auto-renews on us by accident.

Generate business cases backed by data - including lease vs. buy and consolidation decisions - and present them to IT and Finance leadership.

Asset Management (the supporting pillar)

Maintain the IT asset inventory across hardware (laptops, peripherals, AV) and software (SaaS licenses, desktop apps, enterprise tools) - the source of truth that feeds every procurement decision.

Track software license utilization, flag underused or redundant subscriptions, and feed those findings directly into renewal negotiations.

Oversee the hardware lifecycle - procurement intake, provisioning handoff, refresh cycles, and secure decommission/disposal - in partnership with IT Engineering.

Keep us audit-ready. You can answer "how many licenses do we have, who's using them, and are we compliant?" at any moment.

Partner with IT Engineering to improve asset management tooling and automation so this work scales without scaling headcount.

IT Procurement & Asset Management Specialist

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