Administrative Assistant

Benefits

Additional Information

Job Title Administrative Assistant Department Student Life Residence Worker Type Regular Pay Type Hourly Hourly Rate 20.15 Work Shift Scheduled Weekly Hours 40 Benefit Eligible Yes Post-Offer, Pre-Employment Physical Required? No Job Description Summary Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit Job Description Characteristic Duties and Responsibilities-Essential Functions Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards. Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise. Assists University staff, faculty, and students; answers inquiries and provides information. Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance. Gathers and analyzes statistical information regarding department's programs and activities; produces reports. May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies. Reporting Relationships Direction Received: Reports to upper level administrator (i.e. Director, Assistant Director, Dean, Assistant Dean, Department Chair, etc.) Direction Given: Direct administrative supervision of student employees. May provide functional or direct supervision of classified staff. Minimum Requirements Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise Knowledge, Skills, Abilities, and Worker Characteristics Knowledge of unit's operations, policies, and procedures Supervisory skills Knowledge of computer and office applications Research skills Working Conditions Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions. Additional Position Information (if applicable) The administrative assistant in the Office of Residence Life, in addition to the above, will: monitor and reconcile up to 10 departmental p-cards train members of the professional staff how to expend funds in their residence hall accounts and how to use and reconcile their p-cards work on a monthly basis with representatives from the US Census who distribute questionnaires to resident students Special Instructions (if applicable) Contact Rob Abowitz, Director of Residence Life, for questions regarding this posting. abowitrn@miamioh.edu 513-529-4001 Additional Information A criminal background check is required. All campuses are smoke- and tobacco-free campuses. This organization participates in E-Verify. Remote Work For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University. Reasonable Accommodations Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here. Miami University Values Statement Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility. For more information on Miami University's mission and core values, please visit the Mission and Core Values webpage. Equal Opportunity/Affirmative Action Statement Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.