Project Assistant

About the role

Job Description Summary: To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department. Job Description: POSITION RESPONSIBILITIES AND DUTIES: - Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant - Answer phones - screen/handle routine items and direct calls as appropriate - Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor's attention - Assist with travel arrangements, planning itineraries and scheduling meetings - Assist with administration of office/jobsite facilities, as assigned - Maintain inventory of office supplies and materials, and order or purchase as needed - Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature - Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files - Distribute plans - Distribute Invitation to Bid packages - Input commitment data to cost reporting system - Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders) - Track signed, returned commitments - Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing - Follow job close-out procedures including archiving project plans and files - Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: - High School Diploma or equivalent - Minimum two years of administrative experience - Ability to keyboard 45 wpm accurately - Proficient in knowledge and use of word-processing and spreadsheet software - Working knowledge of general office procedures and office machines - Proficient in English verbal communication skills, including professional telephone manner - Proficient in written communications skills, including business writing skills - Reliability, dependability and flexibility

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