Executive Assistant, Office Manager (Central Dispatch)

About the role

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-

Responsibilities

• Office Operations & Facilities Support
• Supports coordination of office operations to ensure a smooth day-to-day workplace experience
• Assists with vendor coordination, service requests, and facilities-related activities
• Supports inventory tracking and ordering of office supplies and equipment
• Coordinates facilities-related requests, including maintenance, repairs, and space updates
• Assists with onboarding vendor accounts, raising purchase orders, and processing invoices
• Supports office moves, renovations, and workspace changes in partnership with Facilities
• Assists with workplace logistics such as access coordination and office readiness
• May serve as a point of contact for workplace safety programs or emergency response support, as needed
• Executive Support
• Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution
• Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions
• Manages domestic and/or international travel arrangements and related logistics
• Prepares and edits correspondence, presentations, and reports
• Serves as a liaison between leadership, internal teams, and external stakeholders
• Anticipates executive needs and proactively resolves scheduling or administrative challenges
• Administrative & Project Support
• Coordinates events, leadership meetings, and team activities
• Tracks deliverables, action items, and administrative project work
• Processes expense reports and support budget-related administrative tasks
• Maintains files, records, and documentation in accordance with company standards
• Provides cross-functional coordination and support across departments
• Required Qualifications, Experience & Specialized Knowledge and skills
• High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience.
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple priorities and work independently with minimal supervision
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Demonstrated ability to anticipate needs and solve problems proactively
• Drug Testing

Benefits

Additional Information

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Executive Assistant II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day

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