Manage senior-level administrator calendar, scheduling, and meeting logistics
Screen and prioritize requests, communications, and engagements
Prepare agendas, materials, and meeting minutes as needed
Coordinate travel, events, and external engagements
Monitor and follow up on projects, deadlines, and action items
Serve as primary administrative liaison for internal and external stakeholders
Support crisis communications and sensitive issue coordination
Oversee office operations and reception functions
Maintain records, files, websites, and digital platforms
Coordinate building access, keys, and facility communications
Support IT coordination, technology needs, and system processes
Assist with budgeting, financial tracking, procurement, and reporting tasks
Coordinate departmental communications, committees, and special initiatives
Provide administrative support for HR processes including recruitment, interview logistics, and DSO onboarding
Coordinate graduate assistant and student employee appointments
Requirements
Experience providing administrative support to senior-level leadership
Demonstrated proficiency in complex calendar management and scheduling
Experience with project coordination and/or event planning
Demonstrated experience handling confidential and sensitive information with discretion
Experience working within complex organizational structures, business processes, or administrative systems requiring coordination across multiple stakeholders
Department Description:
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
Resume/Curriculum Vitae
Letter of Application/Cover Letter
Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday, and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.
Appointment Type:
Regular
Number of Months Employed Per Year:
12 Month Work Period
Time Type:
Full time
Pay Grade:
PS807
Original Posting Date:
June 10, 2026
Posting Close Date:
June 19, 2026
Job Requisition Number:
R19389
General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
Benefits
Health insuranceDental insurancePaid time offFlexible schedule
Additional Information
Position Title:
Administrative Assistant III - Dean of Students
Job Group:
Professional & Scientific
Required Minimum Qualifications:
High school diploma or equivalent and 5 years of related experience
Job Description:
Summary of Duties and Responsibilities:
Would you enjoy supporting a unit that oversees 17 programs and services dedicated to student success across campus? Do you excel at organizing, coordinating, and supporting high-level work with exceptional attention to detail, helping advance the mission of an organization?
If so, the Dean of Students Office (DSO) with Iowa State University is seeking applicants for an Administrative Assistant III! In this role, you will provide administrative support to the Associate Vice President of Student Affairs and Dean of Students, while also assisting other areas within the Dean of Students Office as needed.
Iowa State University · Ames, IA