Chicago Public Media is in search of a dynamic, well organized and tech savvy Executive Team & Talent Acquisition Coordinator to join our fast paced, collaborative environment. As the Executive Assistant to the CEO, your primary responsibility will be to provide high-level administrative, operational, and coordination support to members of the Executive Team while also serving as a key partner to the Talent Acquisition function. This role blends executive support, cross-functional coordination, and candidate experience management, requiring exceptional judgment, discretion, and organizational skills.
The ideal candidate is proactive, detail-oriented, and thrives in a fast-moving environment where priorities shift and excellence is expected. They act as a trusted gatekeeper for executives and a seamless extension of the Talent Acquisition team.
Responsibilities
Executive Team Support
Provide complex calendar management, scheduling, and logistics support for multiple executives, including internal meetings, external engagements, and travel
Serve as a primary point of contact between executives and internal/external stakeholders, exercising sound judgment and confidentiality
Prepare meeting materials, agendas, briefing documents, and follow-ups as needed
Track action items, deadlines, and key deliverables across executive priorities
Anticipate needs, proactively solve problems, and streamline administrative processes
Talent Acquisition Support
Coordinate interview scheduling across candidates and hiring managers
Manage candidate communications to ensure a professional, timely, and welcoming experience
Support logistics for recruiting activities including recruiting events
Maintain accuracy in applicant tracking systems and related documentation
Partner with the talent team to improve scheduling workflows, templates, and candidate experience processes
Serve as the primary point of contact for candidates throughout the interview process, delivering a professional, inclusive, and responsive experience
Support offer-stage logistics, including approvals, documentation, and coordination with HR
Assist with onboarding coordination and handoff once offers are accepted
Operational & Cross-Functional Support
Assist with planning and logistics for executive-led meetings, retreats, and company-wide events
Support special projects for executives and the People and Culture team as needed
Identify opportunities to improve efficiency, systems, and communication across supported functions
Create, format and maintain high quality presentations supporting organizational initiatives and projects
The company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.
Required Skills and Experience
2+ years of experience in Talent Acquisition Coordination, Recruiting Operations, Executive Assistant, or similar roles
Advanced calendar management and scheduling skills across multiple stakeholders
Proficiency with calendar systems, video conferencing tools, and productivity platforms (e.g., Google Workspace or Microsoft Office)
Exceptional organizational and time-management skills with the ability to juggle competing priorities
Excellent organizational, communication, and candidate-facing skills
High level of professionalism, discretion, and emotional intelligence
Strong written and verbal communication skills
Ability to work independently, anticipate needs, and follow through consistently
Strong operational mindset with excellent attention to detail
Clear, candidate-facing communication skills and high professionalism
Ability to prioritize effectively in fast-paced, deadline-driven environment
Preferred Skil
Benefits
Health insurance
Additional Information
About Chicago Public Media
Chicago Public Media is one of the nation's largest local nonprofit news organizations. Home to WBEZ 91.5FM, the Chicago Sun-Times, and Vocalo. Chicago Public Media reaches more than 3.3 million people weekly across broadcast, print, and digital platforms. As a mission-driven organization, we aspire to be the most trusted news source Chicagoans turn to for understanding the people, events, and ideas shaping our community.
Chicago Public Media is a 100% community-funded newsroom powered by nearly 97,000 members whose support makes our journalism possible. This sustained community investment helped drive nationally recognized work in 2025, including 29 awards from esteemed organizations, including the Public Media Journalists Association, the Edward R. Murrow Awards, and the National Association of Black Journalists.
We believe independent journalism is essential to a healthy democracy and that access to objective, fact-based news is a right for every citizen. We serve the public interest by creating diverse content that informs and enriches our community, supported by a dedicated staff of approximately 250 professionals.
For more information, please see the Chicago Public Media Annual Report .
Suntimes · Chicago, IL