Program Coordinator I - Events

About the role

Job Title Program Coordinator I - Events Agency Texas A&M University Department Graduate And Professional School Proposed Minimum Salary $4,166.00 monthly Job Location College Station, Texas Job Type Staff Job Description What We Want The Graduate and Professional School is seeking a Program Coordinator I - Events who will assist in the planning, coordination, and execution of major events and student engagement initiatives. We are looking for highly organized and detail-oriented individual who will play a key role in enhancing the graduate student experience through signature events such as Graduate Commencement, New Graduate Student Orientation, and the Graduate Awards Ceremony. The successful candidate will be responsible for assisting within all events logistics, communications, and stakeholder collaboration to ensure smooth and impactful essential to support event planning and execution. If this description sounds like a good fit for your skills and interests, we invite you to apply for this opportunity. What You Need To Know Salary: $49,992.00/annually (based on selected hire's qualifications). Cover Letter & Resume: A cover letter and resume are strongly recommended. Other Requirements and Factors: Ability to travel and represent the Graduate and Professional School at recruitment events, conferences, and outreach initiatives (both in-state and out-of-state). Ability to work occasional evenings or weekends during major recruitment cycles and events. Required to assist with coordination efforts of university commencement operations, including supporting planning activities and attending graduate ceremonies. Must be able to arrive to work on time and regularly. Must be punctual, dependable, and able to work independently. Must be able to work occasional weekends and evenings, including participation in university commencement ceremonies. Essential Duties/Tasks Recruitment Outreach & Engagement Supports the implementation of graduate recruitment initiatives designed to engage prospective students and promote graduate education opportunities at Texas A&M. Assists with coordinating and executing graduate recruitment outreach activities, including graduate fairs, information sessions, and presentations. Represents the Graduate and Professional School at recruitment events, conferences, and outreach initiatives, engaging directly with prospective students. Provides timely follow-up communication to prospective and admitted students to support enrollment engagement. Assists in developing and maintaining recruitment presentations, materials, and informational resources. Coordinates logistics for recruitment-related programs and outreach events. Supports relationship-building efforts with campus partners and academic departments involved in recruitment initiatives. Travel is expected to support recruitment efforts and represent the Graduate and Professional School at both in-state and out-of-state events. Graduate Student Engagement & Signature Event Coordination Coordinates logistics and operational planning for major Graduate and Professional School events and student engagement initiatives. Assists with planning and implementing major graduate student events such as orientation programs, commencement ceremonies, engagement events, and milestone celebrations, with increasing responsibility over time. Coordinates event logistics, including venue reservations, vendor communication, catering coordination, and event materials. Supports the development of event timelines, run-of-show documents, and event communications. Assists with event execution and on-site coordination. Collects and tracks event participation data to support program evaluation. CRM Communication & Recruitment/Event Support Supports communication and engagement efforts with prospective and admitted graduate students. Assists with scheduling recruitment communications through CRM platforms and other communication channels. Helps maintain communication schedules and outreach workflows for event initiatives. Helps maintain communication schedules and outreach workflows for recruitment initiatives. Responds to prospective student inquiries and provides guidance on graduate opportunities and university resources Assists with maintaining records related to recruitment engagement and communications. Program Operations & Administrative Coordination Provides operational and administrative support for recruitment and engagement initiatives. Assists with coordinating program logistics, documentation, and scheduling. Maintains records and program tracking systems related to recruitment and engagement activities. Supports purchasing and administrative processes associated with events and programs. Assists in preparing materials needed for recruitment presentations and programs. Performs additional duties in support of Graduate and Professional School initiatives as needed. Business Process and Procedure Data Tracking & Pr