Board Administration Coordinator

About the role

The key responsibilities and accountabilities for this role involve working closely with, and at the direction of, the Senior Manager, Legal Operations & Risk and in support of the Regional General Counsel & Company Secretary AU to coordinate and support Board and Secretariat activities. The role supports the coordination of the logistics for Board and Committee meetings, including: Key Responsibilities and Accountabilities Co-ordinating the calendar of meetings; Scheduling RBAL Board and Committee meetings and workshops, and liaising with Directors and Management in relation to scheduling and management of those meetings (including sending diary invitations, save-the-date notifications etc); Co-ordinating the RBAL Forward Planners; Supporting with the preparing Board and Committee agendas, uploading Board and Committee agendas and papers to Diligent; Supporting the preparing and monitoring action lists arising from the Board and Committee meetings. Generally coordinating activities involving the directors either on-site or remotely Ability to communicate effectively with stakeholders at all levels including directors and their support staff. Ability to confidently and effectively engage with the Executive support staff and Senior Management. Work in a service orientated and collaborative manner in accordance with Rabobank values and behaviours. Support the documentation and maintenance of processes and procedures relating to the Secretariat. Continuous improvement and creation of efficiencies.