Additional Information
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We are continuously accepting applications
Performs diverse administrative functions for the Business Unit President and his leadership team. Handles details of an extremely confidential nature. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrate ability to deal with high-level contacts inside and outside of the company. Ability to interact with customers and work to solve their problems. May perform special assignments such as development and creation of presentations, compiling reports, researching information and summarizing publications for the President's use in discussions and meetings. Must have flexibility in work schedule. Works under minimal direction. In office role Monday - Thursday. Friday is optional remote.
What You Need to Know:
Manage a complex, high-volume calendars: schedule meetings, resolve conflicts, coordinate across time zones, and anticipate needs using AI-powered scheduling and calendar optimization tools
Handle email and communications: screen, prioritize, draft responses (often using AI drafting/summarization agents), and maintain follow-ups.
Arrange domestic/international travel, itineraries, logistics, and expense reporting-leveraging AI for itinerary building, change management, and cost optimization where possible. Assists with travel coordination when teams are traveling as a group to ensure cost effective and efficient transportation and lodging.
Plan and coordinate leadership lunches, meeting rooms, team events, and other office gatherings, including venue selection, catering, and logistics for customer/VIP visits.
Own office management including supplies, vendors, facilities coordination, mail sorting and distribution, equipment, and general office organization.
Serve as point of contact for building landlord on facilities issues and drive them to resolution
Prepare materials for meetings, presentations, board updates, and client interactions (including research, data synthesis, and document formatting assisted by generative AI) .
Stay current on AI advancements in executive support and propose improvements that save time or enhance decision-making.
Assist with meeting logistics, agendas, and follow-up action items for leadership team meetings.
Provides assistance with Corporate record keeping and governance.
Other duties as assigned.
Husqvarnagroup · Charlotte, NC