Additional Information
External Applicants:
Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.
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Navigate to the "My Experience" application page.
Locate the "Resume/CV" document upload section at the bottom of the page.
Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.
Current Employees:
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A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.
Job Description Summary
The Part-Time Administrative Coordinator provides high-level administrative, scheduling, and logistical support to the President Emerita of Wake Forest University. Working between 10 and 15 hours per week, this role serves as the primary point of coordination for the President Emerita's professional activities, including calendar management, travel arrangements, correspondence, and general office operations. Working independently and with discretion, the Coordinator ensures the President Emerita's engagements are well organized, efficiently managed, and aligned with university priorities while maintaining flexibility appropriate to a part-time position. The majority of the essential functions will be able to be performed remotely, however, the successful candidate will be willing and able to perform work on site at times in Charlotte, NC on an as-needed basis.
Job Description
Essential Functions
Calendar Management and Scheduling
Manage the President Emerita's calendar, including meetings, speaking engagements, events, and virtual appointments
Coordinate requests from internal and external constituents, exercising sound judgment in prioritizing commitments
Arrange meeting logistics, including scheduling, location coordination, and distribution of relevant information
Monitor scheduling conflicts and make adjustments as needed
Maintain accurate records of upcoming commitments and follow-up needs
Travel Coordination
Arrange travel, including flights, lodging, ground transportation, and itineraries
Prepare and distribute travel schedules and supporting materials
Assist with travel reimbursements and documentation as needed
Correspondence and Communications
Draft, proofread, format, and distribute routine correspondence on behalf of the President Emerita
Manage incoming communications (email, mail, and requests), routing or responding as appropriate
Maintain organized records of correspondence and contacts
Support preparation of remarks, background materials, or briefing information as requested
Office Coordination and Operations
Serve as the primary administrative point of contact for the President Emerita's office
Coordinate supply needs and basic office operations
Process invoices, reimbursements, or administrative paperwork as needed
Arrange hospitality for occasional meetings or visitors
Event and Engagement Support
Assist with logistical planning for events, meetings, and special projects involving the President Emerita
Coordinate materials, attendee information, and scheduling details
Support follow-up communications as needed
Required Qualifications
Bachelor's degree preferred; relevant experience may substitute
Minimum of 3 years of executive or senior-level administrative experience
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities independently
High level of discretion and ability to handle confidential information
Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms
Professional demeanor and strong interpersonal skills
Wake Forest University · Charlotte, NC