Proactively manage executive calendars, prioritize meetings, and coordinate schedules across internal and external stakeholders
Plan and organize meetings, conferences, and events (logistics, materials, travel, etc.)
Review and respond to emails on behalf of leaders as appropriate, and flag items requiring follow-up
Prepare expense reports, invoices, presentations, communications, and travel arrangements
Support department operations, including programs like recognition, timekeeping, budgets, and supply management
Coordinate team offsites, events, and special initiatives
Provide project and program support (researching questions, coordinating efforts, handling ad hoc requests)
Mentor or onboard administrative team members; may provide guidance or leadership to others
Provide back-up support for other administrative assistants as needed
Required Qualifications
High school diploma or GED
1-3+ years of administrative or executive support experience
Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and tools like Outlook, Concur, Ariba, etc.
Ability to manage multiple priorities, adapt quickly, and stay organized in a fast-paced environment
Strong judgment and ability to anticipate needs with minimal direction
High level of discretion and professionalism when handling sensitive information
Requirements
Associate's or Bachelor's degree (or equivalent experience)
Experience supporting senior leaders or working in a corporate environment
In-Office Collaboration
Visa Sponsorship
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).
Base Pay Salary
Full-Time/Part-Time
Full time
Exempt/Non-Exempt
Non-Exempt
Job Family Group
Business Support & Operations
Line of Business
AMINV US Asset Management
Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to
Benefits
Health insuranceDental insurance401(k)Paid time offPerformance bonus
Additional Information
About Our Company
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.
We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.
Job Description
Columbia Threadneedle Investments is seeking a proactive and highly organized Senior Administrative Assistant to support senior leaders and drive day-to-day efficiency. In this role, you'll manage complex calendars, coordinate meetings and events, and handle communications on behalf of leadership. You'll also oversee travel, expenses, presentations, and department initiatives-including town halls, offsites, and special projects. This position requires strong judgment, discretion, and the ability to prioritize effectively in a fast-paced environment while acting as a trusted partner to leadership.
Ameriprise · Boston, MA