Office Coordinator - Johnson Barrow

Responsibilities

• Office & Operations Support
• Coordinate daily office operations to ensure a well-organized, efficient, and professional work environment
• Oversee building and resource management, including printers, office equipment, and supply inventory
• Manage ordering and stocking of office supplies, paper, and other essential materials
• Coordinate routine facility needs such as cleaning schedules, maintenance requests, and trash/recycling pick-ups
• Serve as a primary point of contact for vendors and building-related services
• Maintain organized office systems, files, and shared resources
• Event Planning & Coordination
• Plan and coordinate client and employee events, including logistics, scheduling, vendor coordination, and on-site support
• Manage event timelines, materials, and follow-through to ensure successful execution
• Assist with internal meetings, team gatherings, and company celebrations
• Support post-event communication and documentation as needed
• Client & Sales Team Coordination
• Support client engagement efforts by helping track interactions, follow-ups, and key activities
• Coordinate the preparation and sending of thank-you notes and other client communications in partnership with the sales team
• Assist with tracking sales team activities, meetings, and internal reporting needs
• Help ensure consistent and professional communication with clients and partners
• Administrative & Scheduling Support
• Provide general coordination support for leadership and team members, including scheduling and calendar management
• Assist with organizing internal communications, meetings, and office initiatives
• Help maintain accurate records and documentation related to office operations
• Identify opportunities to improve processes and increase efficiency across the office

Requirements

• 2+ years of experience in office coordination, administrative support, operations support, or a similar role
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Proactive mindset with the ability to anticipate needs and solve problems independently
• High attention to detail and a strong sense of ownership
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and basic office technology
• Experience coordinating events or managing office logistics is strongly preferred
• Working Conditions
• Office-based role with standard business hours, Monday-Friday.
• Occasional early morning, evening, or weekend work to support events or deadlines.
• Limited travel may be required for training or sales support.
• Physical Requirements
• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 20 pounds (event materials, binders, office supplies).
• Ability to walk between departments and assist with light office tasks as needed.

Benefits

Additional Information

About Johnson Barrow Johnson Barrow is a leading HVAC manufacturers' representative in the Pacific Northwest, dedicated to helping people succeed by delivering unbiased consultative services and premium quality mechanical equipment. For over 60 years, we have partnered with engineers, contractors, and building owners to design and implement high-performance building systems that balance energy efficiency, operational reliability, and occupant comfort. Our culture is entrepreneurial at its core - we empower our people to think like business owners, act with urgency, and build lasting relationships. Guided by our values, we stand by every project from concept through completion, advocating for our customers every step of the way. Position Summary The Office Coordinator plays a vital role in supporting the day-to-day operations of the office and ensuring a seamless, professional experience for employees, clients, and visitors. This position goes beyond traditional administrative duties and serves as a central hub for coordination, organization, and operational support across the office. The ideal candidate is proactive, detail-oriented, and takes ownership of keeping the office running smoothly. This individual will function as a true extension of office leadership-anticipating needs, managing logistics, and supporting the sales and operations teams so they can stay focused on serving customers and driving business results.

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