Support Strategy business operating mechanisms (bi-weekly, monthly and quarterly staff meetings, town halls/all employee meetings, and other meetings as arise)
Maintain calendars, contacts and tasks for the both leaders coordinating with internal stakeholders and their Executive Administrative support in scheduling and coordinate internal and external meetings
Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements
Coordinate complex, multi-leg domestic and international travel arrangements, which include flights, car service, dinner reservations, etc
Arrange meetings, take notes, prepare memos and follow up on actions as required
Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence which may include handling confidential and sensitive information with discretion
Support budget process & process invoices, vendor creation, and managing contractors.
Print materials for team meetings and conferences; printing/binding large volume materials when required and shipping to conference locations
Order supplies
Retrieve and greet guests/deliveries
Order catering for any meetings requiring breakfast/lunch/refreshments
Assist with special projects as needed; proactively anticipate work assignments whenever possible
Some travel may be required for specific conferences where administrative support is required
Cover and support local Administrative Assistant team
Other functions may be assigned as necessary
Requirements
Proven 8+ years of experience as an executive assistant or supporting a senior leader, preferably in a global, public company or in corporate function.
Strong verbal and written communication skills and ability to communicate effectively.
A proactive approach to problem-solving with strong decision-making and organizational skills.
Strong collaboration skills. Ability to work in a team environment is key.
Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.
In-depth MS Office suite skills.
We will not sponsor individuals for employment visas, now or in the future, for this job opening.
Additional Information
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employ
Benefits
Health insuranceDental insuranceVision insurance401(k)Performance bonus
Additional Information
Job Description Summary
This Executive Assistant provides comprehensive administrative support to the Chief Business Development Office AND the Global Head of Tax, ensuring smooth coordination of calendars, meetings, travel, communications, and day‑to‑day operations. This role manages confidential information, prepares presentations and materials for key operating mechanisms, supports onboarding and office processes, and partners closely with internal stakeholders and the broader administrative team. This position will sit in office, based out of Chicago, IL, USA.
Job Description
Gehc · Il03-01-chicago-500 W Monroe St