Elevate HS Front Office Manager 26-27

Benefits

Additional Information

POSITION: Front Office Manager GRADE LEVEL: Hiring for both middle school and high school positions LOCATION: Hiring at multiple locations. You can view the current openings at this link. We encourage you to apply even if your preferred position is not listed as we will be posting new roles throughout the Spring. SALARY: $50,000-$64,000 based on aligned years of experience up to 10 years. We also offer a relocation stipend for anyone joining us from 75 miles or more from Denver! STATUS: Full time year round, benefits eligible, exempt, in-person position START: First day of new staff training at the end of July. You can view the current School Year Calendar here . KEY ROLES & RESPONSIBILITIES The Office Manager fulfills the operational functions of the school, and is responsible for managing the non-instructional operations tasks and projects at their school under supervision of the School Director and/or Associate School Director and/or Director of Campus Operations. The successful Office Manager uses their resourcefulness, organizational skills and tenacity to manage the following primary responsibilities, while also supporting the academic team. When an Office Assistant is brought on, or in schools that already have an Office Assistant, the Office Manager is also responsible for managing the Assistant and providing feedback on the bi-annual review cycle. Hospitality Manage coverage of the front desk to ensure: greeting and assisting all visitors Answer all phone calls and direct callers to the appropriate place Assure visitor sign in policy is followed Courteously handle all general inquiries Student Enrollment Lifecycle Lead returning student data collection (Registration) annually, including updating all student records and collecting Free and Reduced Lunch forms Manage October Count workstream to ensure student data is accurately reflected and in line with the school's enrollment target Maintain appropriate records and documents - student attendance, records, and information or employee/personnel information, according to FERPA and district policy Support processing and tracking of School Choice Applications; lead front line customer service for families as it relates to School Choice Support planning and execution of all new student onboarding Monitor and track enrollment changes and support school director in managing enrollment to targets Develop and maintain a positive professional relationship with the district offices of school choice and data quality Manage contents of all student record folders and ensure records transfers occur when necessary Support planning and execution of commencement and graduation events Finance and Cash Management Manage process for tracking and collecting student fees Manage process for tracking and collecting all field trip, athletic and activity fees Log cash intake and make weekly deposits Manage non instructional supply budget line Manage purchasing and procurement of all school and office supplies and instructional materials Assure all purchases are coded correctly in finance system Attendance & Interventions Manage a timely attendance process and all parent attendance notifications Assure accuracy and timeliness of attendance taking Manage protocol for student absences and tardiness with admin team Manage and monitor a process for posting and communicating daily after school interventions Manage and monitor a process to ensure accurate notification calls are sent out for interventions daily Communications Support a school communications strategy for effectively communicating with families and students as needed Support a visual culture plan by producing and helping procure posters, graphics, pennants and other visual items Manage and regularly update an accurate school website content in collaboration with admin team Support school admin team with internal (staff) communications needs Student Health Manage relationship with school nurse to ensure compliance with all nursing requirements (immunizations, health forms, medication self-carry and administration) Provide student first aid and tend to ill students; communicate with parents as necessary Maintain first aid supplies and regular stock of PPE for school Support nurse in maintaining student health records Communicate important student health information to applicable staff members, such as medical alerts or severe allergies Planning, Event and Staff Support Create and maintain a comprehensive school calendar Manage a system to reserve and track availability of school spaces Create and present operations training for all school staff Support field trip planning and logistics Support school wide event planning with admin team and teaching staff Manage intake of I-9 paperwork and corresponding documentation within hiring system for new hires Emergency Response and Crisis Management (ERCM) Ensure evacuation maps, emergency procedure posters, and other emergency response ma