The Senior Procurement Analyst will be responsible for, but not limited to, the following duties:
Procurement Execution & Sourcing
Execute procurement processes, including purchase orders, multi-quote requirements, cooperative purchasing agreements, and formal solicitations
Lead the preparation and administration of Request for Proposals (RFPs), Requests for Quotes (RFQs), and other competitive procurement processes
Develop bid documents, including specifications, proposal forms, and instructions to bidders
Evaluate vendor submissions for completeness, compliance, and alignment with procurement requirements
Stakeholder Partnership & Guidance
Partner with internal stakeholders across departments to understand procurement needs and guide them through established processes
Support communication of procurement policies, procedures, and requirements to internal stakeholders
Provide training and guidance to staff on procurement processes and expectations
Contract & Compliance Support
Support the review of contracts for adherence to procurement policy, basic business terms, and organizational standards (in partnership with the contract review team; this role does not lead contract review)
Collaborate with Financial Compliance to ensure required vendor documentation (e.g., certificates of insurance, required forms) is collected and maintained
Enforce compliance with internal policies and external regulatory requirements across procurement activities
Cross-Functional Coordination
Coordinate with Accounts Payable and Purchasing to ensure accurate purchase order processing and complete documentation
Partner with Budget Analysts and Finance to validate budget availability prior to initiating procurement activities
Documentation & Systems Management
Maintain procurement documentation, including vendor files, solicitation records, and contract documentation
Own the maintenance of KIPP Texas' contract repository to ensure records are complete, accurate, and up to date
Project Management & Continuous Improvement
Manage procurement timelines and sourcing activities to ensure deliverables are met
Identify opportunities to improve procurement processes, documentation, and systems, and recommend solutions to increase efficiency
Analyze vendor performance, sourcing outcomes, and procurement data to inform decision-making and reporting
Requirements
Minimum of four years of work experience in procurement, finance, operations, or a related field
Experience working in a fast‑paced environment with multiple competing priorities
Experience reviewing contracts and procurement documentation preferred
Familiarity with public sector procurement requirements, cooperative purchasing agreements, or competitive solicitation processes preferred
COMPETENCY AND SKILLS:
Strong analytical and problem‑solving skills with high attention to detail
Ability to manage multiple projects simultaneously and meet deadlines
Strong written and verbal communication skills with the ability to work effectively with stakeholders across all levels of the organization
Ability to identify process improvement opportunities and support implementation of improved workflows
Strong organizational and time management skills with the ability to work independently
Advanced proficiency in Microsoft Excel, Google Workspace, or similar data analysis tools preferred
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position needs to be able to move about inside and outside the school throughout the workday.
The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.
Additional Requirements:
Reliable transportation is needed for travel between campuses
Ability to maintain emotional control under stress.
Work with frequent interruptions.
Work Environment:
Hybrid work - Reports to t
Additional Information
The Senior Procurement Analyst supports the day-to-day operations of KIPP Texas' Procurement function by managing sourcing activities, supporting contract review processes, and ensuring all procurement activities comply with KIPP Texas policies and procedures, as well as applicable state and federal laws.
This role plays a critical part in executing procurement processes and enabling cross-functional teams across the organization. The Senior Procurement Analyst partners closely with internal stakeholders, vendors, and procurement leadership to ensure purchases and contracts are processed efficiently, compliantly, and with strong financial stewardship. This individual applies a risk-based approach to safeguard organizational resources while identifying opportunities to improve processes and drive cost efficiencies.
Kipp · Austin, TX