Executive Assistant- MNS65015801

External

Nc · Wake County, NC

$45K–$53K/yrFull-timeOn-siteToday

ClassificationExcelLeadership

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About the role

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team! Description of Work The North Carolina Museum of Natural Sciences is seeking a dynamic, efficient, and enthusiastic individual to join our team as an Executive Assistant. The primary purpose of the Executive Assistant is to serve as the primary point of contact between parties and the Museum Director, and the Director of Development. The Executive Assistant assists in all areas of responsibility, including day-to-day operations, workflow, calendars and scheduling, file maintenance and retention, and other administrative functions as assigned for both executives.

Responsibilities

Support executives through calendar management, prioritizing requests, and troubleshooting conflicts

Complete administrative tasks that support the executives' ability to lead the organization effectively - this includes designing and producing complex documents, reports, and presentations; collecting information for meetings; composing correspondence; maintaining contact lists; and providing email support

Attend meetings as requested - provide descriptive, concise minutes and store finalized minutes for record keeping purposes

Coordinate and implement meetings or activities for special initiatives as assigned - this includes providing support materials and facilitating Museum launches to promote programs or other cooperative efforts

Ensure smooth communication between the executives' and staff - demonstrating leadership to maintain credibility, trust, and support with Museum staff

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $45,431 - $53,184

Demonstrated experience in calendar management and scheduling, including but not limited to, coordination with internal and/or external parties to select meeting dates, preparing meeting materials, etc.

Demonstrated knowledge of Microsoft 360 application use (including Word, Excel, Teams, PowerPoint, etc.)

Demonstrated skill in high-volume reporting, including accurate capture and communication of measures, providing meeting minutes for a variety of groups and topics, etc.

Demonstrated knowledge of office management skills, including but not limited to, engaging in various forms of communications, record keeping & retention schedules, prioritization, decision-making, and time management.

Position/Physical Requirements:

Mon - Fri, 8am-5pm, occasional evenings and weekends required.

This position is located at:

11 W Jones Street

Raleigh, NC 27601

Minimum Education and Experience

Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution

AND

two years

Executive Assistant- MNS65015801

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