Additional Information
Senior Field Operations Director I - Pacific Region
Work Location:
California Northern
Job Type:
Part time
To advance the purpose of InterVarsity, this position provides administrative and operational support to the assigned field supervisor, including office administration, event and meeting planning, records management, and initiation of internal and external communication. Work reflects Biblical standards of excellence, integrity, and partnership. This position exercises a wide degree of creativity, latitude, discretion, and independence to accomplish goals, objectives, and assignments.
MAJOR RESPONSIBILITIES
Personal:
Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world
Maintain spiritual disciplines for personal and ministry growth
Model wisdom and maturity in the balance of family, church, and ministry life
Operational and Administrative:
At higher levels, may oversee and supervise assigned administrative and operational associates and volunteers
Manage daily, weekly, and monthly details of the office, including mail, filing, supplies, phones, and correspondence
Maintain files, mailing lists, meeting minutes, contacts, and staff/faculty/volunteer/ministry partner lists
Manage supervisor's calendar and update assigned calendars with staff-related events and dates
Pay and record office-related invoices; prepare and submit expense and PCard reports to accounting
Manage office equipment including Proxe Stations, projectors, camcorders, and display boards
Create and manage assigned reports, presentations, and projects
Coordinate, plan and manage meetings and events and related resources
Negotiate with vendors for supplies and meeting/event logistics and process contracts related to same
Manage and track staff application materials, performance reviews, chapter affiliation submissions, Fall Field and Annual Field reports, alumni forms, and related materials
Act as Workday Learning Partner, enrolling and tracking completion of courses assigned to staff in Workday Learning, and related duties
Monitor the assigned territory's work with the enterprise resource planning (ERP) and constituent relationship management (CRM) software
Act as contact between supervisor, team members, and other staff directors, leaders, staff, faculty, and students
Oversee compliance with national requirements, processes, and procedures
Other duties as assigned
Organizational Communication
Prepare, direct, and coordinate information between supervisor, campus staff and/or staff on other teams
Expedite and manage communication with team members, staff, vendors, program participants and others as needed
Manage and develop content for social media; monitor social media trends
Website maintenance as assigned
Partner with: Human Resources on staff applications and performance reviews
Accounting on budgets and expense reports
Legal on contractual matters
Advancement on ministry partner development
Draft and maintain various forms of correspondence and communication
Develop and maintain a funding base and prayer support
Raise a portion of salary in an amount or percentage agreed upon with supervisor
Communicate regularly with current and potential donors, churches, prayer support team members, friends, and family regarding ministry with InterVarsity
KNOWLEDGE/SKILLS/ABILITIES
Excellent written and verbal communication skills
Able to handle sensitive information in a confidential manner
Develop and maintain positive working relationships
Always demonstrates respect and professionalism
Commitment to and ability to work in a diverse environment
Appropriately self-manages time, projects, priorities, and assigned work
Work is accurate, thorough, timely, and of high-quality
Able to identify and resolve problems that inhibit the implementation of plans; perseveres to overcome obstacles and accomplish tasks
Works well under pressure, requires minimal supervision, takes initiative, is teachable, is a self-starter, offers suggestions and anticipates needs
Skilled at organization, planning, and hosting different types of events and meetings
Actively listens and gives appropriate feedback/responses
Able and willing to ask others for financial, prayer, and practical help
Intervarsity · California Northern