Recruiting Coordinator

Benefits

Additional Information

Join one of the fastest growing, most dynamic companies in the furniture industry. For over 25 years, Four Hands has been a leading designer and wholesaler of furniture and décor, helping people create spaces that feel like home. Recognized on the Inc. 5000 list of fastest-growing companies and named one of Austin's Top Workplaces year after year. We invest in exceptional people - with a team of over 800 and growing - fostering our employees' careers and celebrating them at every step of the way. Four Hands is where passion meets purpose and where your next chapter begins. We're looking for a detail-oriented, energetic Recruiting Coordinator who thrives on creating exceptional candidate experiences, keeping recruiting operations running smoothly, and helping connect great people with great opportunities. This role plays a critical part in ensuring hiring processes run smoothly from interview scheduling through onboarding coordination. The ideal candidate thrives in a fast-paced environment, enjoys building relationships, has exceptional attention to detail, and is passionate about creating a polished and welcoming experience for candidates and hiring teams alike. This position partners closely with recruiters, hiring managers, People Operations, and cross-functional teams to help drive efficient, organized, and scalable hiring practices across the business. *This role requires onsite presence in Austin, TX 3-4 days a week* In This Role Interview Coordination & Scheduling Coordinate and facilitate a seamless interview process across multiple teams, ensuring candidates and hiring teams remain aligned, informed, and prepared throughout the hiring journey Manage complex interview scheduling across recruiters, hiring managers, executives, and candidates, balancing competing priorities and time zones to minimize delays and improve hiring velocity Prepare and distribute interview materials, agendas, and logistics to ensure interviews are organized, consistent, and professionally executed Partner with recruiters and hiring managers to build effective interview panels and maintain momentum against hiring timelines Monitor interview scorecard completion and partner with hiring teams to encourage timely feedback and consistent hiring practices Provide operational and administrative support that enables the Talent Acquisition team to operate efficiently and deliver a high-quality hiring experience Candidate Experience Serve as a trusted point of contact for candidates throughout the recruitment process, creating a responsive, organized, and engaging experience Deliver clear, timely communication regarding interview schedules, logistics, and next steps to ensure candidates feel informed Ensure every candidate interaction reflects the company's culture, professionalism, and commitment to an exceptional hiring experience Coordinate candidate travel and onsite logistics to create smooth and positive interview experiences Recruiting Operations & Systems Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS) to support reporting, compliance, and operational efficiency Manage job postings and job board distribution to ensure opportunities are visible, accessible, and accurately represented Monitor candidate progression through the hiring process, ensuring workflow consistency, data integrity, and adherence to recruiting processes Generate and maintain recruiting metrics and reports that provide visibility into hiring activity, process effectiveness, and pipeline health Offer & Hiring Support Support the offer process by preparing documentation, coordinating approvals, and ensuring a smooth and timely transition from candidate selection to hire Facilitate pre-employment requirements, including background checks, reference checks, and other hiring-related processes, to support a positive and compliant onboarding experience Partner closely with People Operations to ensure new hires are successfully transitioned into onboarding Employer Brand & Recruiting Programs Support recruiting events, career fairs, university partnerships, and hiring initiatives that strengthen the company's talent pipeline and employer brand Maintain recruiting materials, templates, and candidate-facing resources to ensure consistency, professionalism, and brand alignment across all hiring activities Employee Referral Program Administration Manage the day-to-day administration of the employee referral program, ensuring referrals are accurately tracked, routed, and processed in a timely manner Serve as the primary point of contact for employees participating in the referral program, providing visibility into referral status and process updates Monitor referral activity and maintain reporting on referral volume, conversion rates, and program effectiveness to support ongoing program success Partner with the Talent Acquisition team to promote employee participation, increase referral enga

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