Contractor Support Specialist

Benefits

Additional Information

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled. This position is not eligible for immigration sponsorship at this time. This position will manage, direct, schedule, and coordinate contracted resources for DePauw University to perform construction, corrective maintenance, preventive maintenance, testing, inspection, compliance, and other contracted services that are necessary for the campus physical assets. Responsibilities include the scheduling of contractors, coordinating contracted work with all campus stakeholders, and communicating necessary aspects of contractor work to affected parties. Position will be expected to ensure that contractor safety and security expectations are met, manage all aspects of contracted work execution to meet work and service requirements, and coordinate equipment turnover within the Facility Operations team. The Contractor Coordinator will work closely with Work Planners and Managers to assist with contracted work planning and administrative activities such as defining contractor work scope, issuing Requests for Proposal (RFPs), securing and evaluating competitive bids, issuing Purchase Orders, reviewing and filing field service reports, and processing payment for assigned contracted work. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Communicate proactively and effectively with team members to understand the needs and activities associated with the contracted work and to keep stakeholders informed of contracted work progress. Specify work for contractors and write bid specifications, as necessary. Coordinate external vendors for estimating, scheduling, and quality control measures. Issue purchase orders and approve invoices for contracted work Provide work updates and periodic timely and accurate reports to Facilities Management on contracted work being performed. Serve as primary point of contact between the Facilities Management team and contracted vendors. Maintain contractor relations and forecasted needs throughout the year. Conduct contractor safety training, badging, and identification practices established by Facilities Management. Administer contractor safety and security requirements established by the University and Facilities Management. This includes, but not limited to: LOTO, fall protection, lifting & rigging, PPE, contractor badging, and access Ensure that contracted work meets scope requirements, safety expectations, and quality requirements. Coordinate all contracted work with campus community, other campus schedules, and other FM teams Ensure that all contractor safety and security requirements and programs are in place and met. Other duties as assigned. POSITION QUALIFICATIONS Competency Statement(s) Accountability - Ability to accept responsibility and account for his/her actions. Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Detail Oriented - Ability to pay attention to the minute details of a project or task. Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type. Interpersonal - Ability to get along well with a variety of personalities and individuals. Initiative - Ability of the individual to act and take steps to solve or settle an issue. Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Reliability - Ability to be dependable and trustworthy. Safety Awareness - Ability to identify and correct conditions that affect employee, student and campus community safety and uphold safety standards. Self Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction. Team Builder - Ability to help ensure that team members are invested in team activities and decisions, and that the team works together to achieve a goal. Time Management - Ability to utilize the available time to organize and complete work within given deadlines. SKILLS & ABILITIES Education: Hi gh School diploma or General Education Degree (GED) r

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