Executive Assistant

About the role

As an Executive Assistant supporting our company's co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values. Manage communication across Slack, email, and messaging platforms for Khwan and Simon Handle various administrative tasks such as booking flights, planning travel, coordinating venues, purchasing items, and running personal errands as requested by the CEOs Own calendar management for both business and personal schedules for Khwan and Simon Keep tasks organized and moving forward, ensuring follow-through and completion Gain a deep understanding of the company's business operations to help you work more effectively Provide general administrative support to other team members, when necessary Track expenses and monitor business and personal accounts, preparing simple monthly summaries Provide general support to the team and assist with ad hoc requests Help plan Khwan and Simon's weekly schedules to ensure they prioritize high-leverage activities for the company Fluent in English (required) and a native Thai speaker (required), with impeccable communication and strong writing skills Based in Chiang Mai (preferred) Minimum 2 years of experience in high-level executive assistance Experience working in a tech or startup environment; prior experience at a technology company is a plus Proven ability to manage multiple tasks and priorities in a fast-paced environment Proven proficiency and confidence in remote work environments Ability to handle sensitive information with the utmost professionalism and discretion A champion of Ling's Company Values Based in Chiang Mai (preferred), or able to travel to Chiang Mai within a 1-2 hour flight A proven multitasker, unfazed by a fast-paced setting A proactive problem-solver, spotting and solving issues before they arise Strong analytical and execution skills-able to quickly understand new requests and challenges, and solve them efficiently with high quality Tech-savvy with proficiency in using productivity tools such as Google Workspace, ClickUp, Slack, ChatGPT, and other emerging AI technologies Self-driven, resourceful, and comfortable working independently without constant direction A quick learner, adaptable and receptive to feedback 13 Thai national holidays 17 personal holidays Group Health, Life & Accident Insurance after successful completion of probation Social security (if in Thailand) Annual performance-based salary review and bonus Wellness reimbursement - (gym, massage, or other wellness programs) Mental health support program (access to 2 psychologist sessions per month) Annual health check-up allowance Coworking space reimbursement for remote employees The possibility of home office, remote work, and work & travel Regular workshops for on-the-job learning and training Support for relevant external seminars and professional courses Friendly and collaborative team culture Regular team events & outings Annual company trip (Thailand or overseas) Life milestone recognition Free Ling App Premium access Free coffee, food, and snacks in the office Casual and friendly work environment (t-shirts and jeans welcome) As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better. Please include the following in your video: A brief introduction of yourself - name, background, and a few personal details Why you're interested in this position A highlight of your relevant skills or experience that make you a great fit for the role (Optional) Any personal interests or passions that help us understand who you are Uploading your video: Once your video is ready, please upload it to Google Drive Ensure anyone can view the video via the Google Drive link Paste the link to your video into the application form

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