Space Planning Coordinator

Responsibilities

• Develop, maintain, and issue floor plans for all NBCU sites as required using AUTOCAD.
• Support in developing test fit options for all workplace projects and BAU small works.
• Analyse and collate occupancy reports for all NBCU sites. Track workplace utilisation, assist with space analysis, space projections to ensure best utilisation of space in our sites.
• Help develop and implement processes to drive better efficiencies eg; CAFM system, Power BI occupancy reporting.
• Assist with planning moves and changes in collaboration with the Workplace Planning Lead, supporting as required to ensure seamless project delivery.
• Assist with the preparation of presentations for the Workplace Planning teams as required.
• Provide admin support on all Workplace Planning meetings, updating Project workbooks, taking minutes.
• Liaise and maintain good relationships with suppliers, obtain quotations, drive best value with all vendors.
• Coordinate onsite contractors for the delivery of Workplace Projects in conjunction with the Facilities operations team.
• Obtain regular headcount data from business units.
• Undertake such other related duties as directed as required.
• Responsibilities are not limited to the above description and may be modified at any time by the Company.

Requirements

• AutoCAD 2020 advanced.
• Proficient in Excel.
• Office 365.
• Proven experience working in a migration / space planning management role.
• Basic understanding of IT and AV infrastructure.
• Evidence of successfully handling multiple projects.
• Willingness to travel internationally as required and some weekend working will be required also.

Additional Information

The International Workplace team supports over 70 locations across the APAC, EMEA and LATAM regions.

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