Collaboratively sort and work through incoming emails in the department's Business Office shared email boxes, working with faculty and staff members for account numbers to pay invoices and obtaining any pertinent/necessary backup, discussing any discrepancies to reach a resolution.
Stay informed of AgriLife and TAMU disbursement guidelines.
Serve as a delegate for all departmental payment cardholders. Reconcile and reallocate transactions for all payment cards monthly, ensuring compliance with purchasing guidelines and account budgets.
Approve Emburse non travel reports for faculty and staff.
Assign asset numbers for inventoriable items upon purchase
Approve AggieBuy requisitions and invoices. Verify that AggieBuy invoice has correct vendor, remit to address, amount, and invoice number. Investigate errors on transactions and recommends appropriate corrective action.
Assists with specialized business tasks and activities as assigned.
Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/AgriLife fiscal offices to resolve related issues.
Assist research faculty and staff with contracts and grant account inquiries and contract/grant guidelines.
Assist with data entry of financial expenditures for departmental reporting.
Use various financial applications to provide financial information to principal investigators, research staff and vendors, upon request.
Balance and oversee mileage report and fuel billing. Resolve account issues.
Year End Closing Procedures: Monitor and prepare accounts closing according to year-end deadlines. Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
Provides input and assists in developing policies, procedures, and guidelines.
Other duties as required.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
What You Need to Know
Salary: Pay Grade 9. Compensation for this position is commensurate based on the selected candidate's qualifications.
Flexible Work Arrangements: Flexible work schedules and remote work options may be available for this position, depending on the nature of the role and employee eligibility, in accordance with AgriLife Alternate Work Location Procedures.
Why Work at Texas A&M AgriLife?
When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.
In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:
Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to ei
Benefits
Health insuranceDental insuranceVision insuranceRemote work optionsFlexible schedule
Additional Information
Job Title
Business Coordinator II
Agency
Texas A&M Agrilife Research
Department
Unit Business Services
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members:
Texas A&M AgriLife Extension Service
Texas A&M AgriLife Research
College of Agriculture and Life Sciences at Texas A&M University
Texas A&M Forest Service
Texas A&M Veterinary Medical Diagnostic Laboratory
As the nation's largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.
Click here to learn more about how you can be a part of AgriLife and make a difference in the world!
Position Information
The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.
Tamus · College Station, TX