Traveling Exhibitions Project Coordinator

About the role

The Traveling Exhibitions Project Coordinator supports the successful planning and implementation of Art Bridges' Traveling Exhibitions program by managing logistics, timelines, and partner communications across a portfolio of exhibitions. Working closely with internal teams and external partners, this role takes on complex projects involving multiple stakeholders and nuanced deliverables, leads high-priority initiatives, and assists in fulfilling the art sharing mission of the foundation. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple exhibition-related priorities simultaneously. The role also requires effective communication, adaptability in a fast-paced environment, and a collaborative, solutions-oriented approach to supporting complex projects and partner relationships. Essential Duties and Responsibilities Work collaboratively with organizers, lenders, and borrowers to facilitate the planning and implementation of traveling exhibitions. Serve as the point of contact for partner institutions and internal collaborators on projects in your portfolio. Develop and implement project plans, timelines, and milestones in collaboration with project stakeholders. Facilitate meetings, prepare agendas, and capture and distribute meeting notes to ensure all participants are informed. Develop tour budgets in collaboration with stakeholders and obtain project quotes. Track project expenses and resources, working with relevant departments to ensure efficient use and reporting. Process project invoices and ensure payments are completed in a timely manner. Monitor project progress, ensuring adherence to deadlines and flagging any delays or issues for resolution. Foster strong interdepartmental relationships to enhance project success and streamline communication. Adapt and review contracts and ensure organizing institutions and borrowing venues comply with contract terms. Aggregate and disseminate exhibition materials to venues, including budgets, checklists, interpretation materials, images, and installation information. Assist with marketing exhibitions and securing venues. Assist with venue funding applications, the review process, and budget feedback. Maintain and archive project data

Benefits

Additional Information

About Art Bridges Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects-impacting more than 5.3 million people across 49 states and Puerto Rico-to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org. Required Documents to Apply: The Traveling Exhibitions Project Coordinator supports the successful planning and implementation of Art Bridges' Traveling Exhibitions program by managing logistics, timelines, and partner communications across a portfolio of exhibitions. Working closely with internal teams and external partners, this role takes on complex projects involving multiple stakeholders and nuanced deliverables, leads high-priority initiatives, and assists in fulfilling the art sharing mission of the foundation. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple exhibition-related priorities simultaneously. The role also requires effective communication, adaptability in a fast-paced environment, and a collaborative, solutions-oriented approach to supporting complex projects and partner relationships. Job Description: Job Title: Traveling Exhibitions Project Coordinator Reports to: Traveling Exhibitions Manager FLSA Classification: Non-Exempt Location: Bentonville, Arkansas (On-site) About Art Bridges Foundation Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Founded in 2017, Art Bridges creates and supports projects that share works of American art with communities across the United States and its territories. Art Bridges partners with a growing network of nearly 400 museums of many sizes-impacting 25 million people nationwide-to provide financial and strategic support for exhibitions, collection loans, and programs designed to educate, inspire, and deepen engagement with local communities. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

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