Perform general administrative duties such as calendar management, travel arrangements (including flight, hotel and ground transportation), preparing and printing meeting materials, ordering office supplies, and other office-related tasks
Coordinate the support required for client meetings: schedule/maintain meeting planners in MS Outlook, reserve conference rooms & audio-visual support, order catering, and register and greet visitors
Process travel & expense reports and reimbursements; obtain expense pre-approvals when necessary
Process registration for conferences/events as well as submission of pre-approvals and payment requests
Perform ad hoc projects as needed for the New York office
Competencies
Professionally represent senior leaders when managing internal and external inquiries
Strong communication skills: proactive, positive, and receptive to feedback; seek to understand the full picture and end goal behind each task
Strong time management skills; ability to prioritize multiple tasks efficiently
Proactivity regarding following up on details, anticipating issues, and closing loops on all requests
Flexible approach; ability to modify methods to achieve optimal results
Partner effectively with managers and peers to foster internal and external relationships while continuously improving team processes
Requirements
College degree required
5+ years of administrative assistant experience in the financial services industry preferred
Detail-oriented, proactive, and resourceful
Excellent organizational and communication skills
Proven ability to manage multiple priorities in a fast-paced environment while maintaining a strong commitment to teamwork and client service
Advanced knowledge of MS Office Suite, Salesforce and Concur
Location: New York City; Monday - Thursday in office, remote Friday.
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Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.
Compensation Details
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Benefits
Remote work optionsFlexible schedulePerformance bonus
Additional Information
As an Administrative Coordinator, you will provide general administrative support for a senior team within our Private Asset Management group in New York, working in partnership with Sales Management, Investment team members, and leadership, while contributing to the smooth day-to-day operations of the business.
Nb · New York, NY