Territory Administrator (Seattle, WA)

Benefits

Additional Information

At ALSAC you do more than make a living; you make a difference. We like people who are different...because we're different, too. As one of the world's most iconic and respected nonprofits, we know what it's like to stand out. That's why we're looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.® Job Description The Territory Administrator is responsible for managing and coordinating all administrative and operational support functions across ALSAC properties and market teams within a designated territory. This role oversees financial administration, facilities management, operational reporting, contract and vendor management, and inventory control. This position plays a critical role in optimizing processes and procedures to ensure efficient, compliant, and cost-effective operations. The Territory Administrator serves as the administrative lead and trainer for market offices, ensuring alignment with ALSAC policies, procedures, and regulatory standards. Essential Responsibilities Facilities & Property Management Oversee the maintenance and functionality of all ALSAC properties within the territory through coordination with internal teams and external vendors. Partner with Facilities, Strategic Sourcing & Supply Chain, and Shared Services to ensure all building systems are properly maintained and serviced. Financial Administration & Reconciliation Collaborate with Shared Services to ensure accurate coding and processing of all territory revenue. Develop and manage revenue and expense reclassification procedures, ensuring timely and accurate adjustments. Partner with market teams to ensure proper handling and coding of all funds received within the territory. Contract & Vendor Management Track and manage all contracts across territory teams, ensuring partnership terms, obligations, and payment timelines are met. Lead procurement activities by sourcing vendors, soliciting quotations, and conducting bid analyses to secure high-quality goods and services at competitive costs. Budgeting & Financial Oversight Support annual budget planning by providing cost estimates for equipment, materials, supplies, and services. Monitor and analyze financial performance for indirect programs, including monthly forecasting and budget tracking. Process payables and expense reports as needed for territory and area leadership. Fleet & Asset Management Manage in-territory fleet operations in coordination with the national fleet manager to ensure compliance, safety, and proper maintenance. Operational Excellence Assess, design, and implement office procedures and operational processes that drive efficiency and consistency across locations. Oversee inventory management, workplace safety protocols, business continuity plans, and office standards. Compliance & Training Serve as the territory lead for Payment Card Industry (PCI) data security standards, ensuring adherence to audit and compliance requirements. Deliver training, guidance, and ongoing support to market teams to reinforce ALSAC procedures and regulatory compliance. Qualifications & Requirements Strong written and verbal communication skills with the ability to engage effectively with internal and external stakeholders Excellent organizational skills, attention to detail, and ability to manage multiple priorities Demonstrated ability to interpret and execute complex instructions Proven ability to consistently meet deadlines in a fast-paced environment Strong collaboration and cross-functional partnership experience Experience in project management, budgeting, and forecasting Proficiency in Microsoft Office, particularly Excel and Word Knowledge of procurement processes and vendor management preferred Bachelor's degree and 5+ years of related experience (including procurement and office management), OR High School diploma/GED with 6+ years of relevant experience Valid driver's license Quarterly travel expectation to serve our Seattle, Portland and San Francisco offices and occasional visits to Memphis, TN for enterprise, divisional, or donor events including some evenings and weekends. Hybrid in-office work environment: This position is based at the Seattle office with a hybrid flexible schedule of 3 days in office/ 2 days work from home. To comply with pay transparency laws, ALSAC is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is an estimate offered in good faith and considers the wide range of factors that are considered in making compensation decisions including but not limited to skill sets, experience and tr