Senior Facilities Manager

Benefits

Additional Information

Stoel Rives LLP has an immediate opening for a Senior Facilities Manager located in any of our offices. The Senior Facilities Manager is responsible for the day-to-day leadership of the firm's facilities and office services functions. This role oversees all facilities-related operations, budgets, vendors, and staff, both internal and outsourced. This position works closely with the office managers on facilities, office services, and operations issues in each office. This position reports to the Chief Human Resources Officer and can be located in any of the Firm's offices. ESSENTIAL FUNCTIONS/RESPONSIBILITIES 1. Supervision Responsible for supervising facilities staff supply/maintenance staff, and outsourced facilities and operations staff across all offices. Manages the Firm's Office Services outsourcing contract and operations, ensuring SLA compliance, and partnering with provider to enhance service and operational efficiencies. 2. Facilities Management Responsible for the management of facilities services, including budgeting, planning, implementing, and controlling the proper functioning of these support services, and coordination of these services with attorneys, other departments, staff, and clients as necessary. Assists in long- and short-range office planning, design, construction, maintenance, repair, moves, and remodeling. Plans office layout for leasehold improvements, as well as workstations and other furniture, equipment, and other fixed assets according to the needs of attorneys and staff. Acts as contact for consultants hired for space planning. Assists in negotiations and implementation of leases on facilities. 3. Asset Management Assists with acquiring and managing the firm's furniture and equipment. This includes storage systems, and office supplies. Maintains and repairs firm furnishings, equipment, and leasehold improvements. Maintains inventory/asset management system for tracking firm assets for insurance, accounting, and depreciation purposes. Assist partners in the planning and acquisition of office furniture. 4. Print/Copy Services Responsible for firm-wide copier, printer and scanning equipment, including service and maintenance contracts, leases, budgeting and Service Level Agreement compliance. Supervises firm-wide photocopy services, promotes team-orientation, quality, and productivity. 5. Budget Responsible for the development of budget for acquisition of furniture and equipment, print/copy/scanning services and equipment, administrative services, travel department outsourcing services, firm-wide office leases, TI projects, sustainability initiatives and compliance certifications, community sponsorship, refreshment services, office supplies, firm events and maintenance and repairs. Keeps purchases within budget. 6. Sustainability Acts as sustainability manager, assists Firm's sustainability partner to enact sustainability initiatives and events, ensures regular compliance with LEED, Green globes, Sustainability at Work, and other firm sustainability certifications. 7. Travel Responsible for managing the firm's travel department vendors, assist in management of firm travel database, SLA compliance and issue resolution, review of reports and attendance at quarterly meetings. 8. Business Continuity/Emergency Preparedness Acts as Firm-Wide Incident Management Team leader. Responsible for yearly training and education, process and procedure documentation, emergency message notifications and management and maintenance of Preparis database and related software. Responsible for firm-wide business continuity plans, regular compliance updates and all training/table-top exercises. 9. Office Leases Responsible for tracking all office lease termination dates and major milestones. Must know firm's contractual lease obligations between the landlord and the firm regarding operations and maintenance, equipment and expenses. Assists the Office Administrators to resolve maintenance issues and oversees TI projects and office relocations. Meets regularly with firm Administrative Leadership members and real estate brokers to review lease timelines, firm strategies and goals, and gives direction and input on designs plans and budgeting. 10. Furniture Plans and budgets for office furniture in all locations. Coordinates with Office Administrators on office furniture projects, quantities, costs and installation. Implements standardized furniture policy where applicable to ensure best pricing, fit and finish. 11. Security Responsible for office security control system, maintenance and security door operations (including ADA doors). Distributes access cards to new personnel and ensures security access is removed for departing employees, applies permission levels per managers directions. Coordinates security permissions and access with TMT and enforces building and office security procedures. 12. Health & Safety Responsible for security practices and procedures to ensure employee s