Coordinator, Local Events - Bentonville, AR

Benefits

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Location: Bentonville, AR Hiring Range: This position's hiring range is anticipated to be $19 per hour to $22 per hour, depending on experience, plus great benefits! Schedule: This is a full-time role that will include weekends, as well as some evenings and holidays due to the nature of the work. Position Summary: The Local Events Coordinator plays a key role in advancing Best Friends' mission by planning, leading and executing dynamic local events that increase community engagement and expand the reach of lifesaving and advocacy programs. This role bridges national strategy with local program needs- serving as a boots-on-the-ground representative who ensures that community-facing events are impactful, inclusive and aligned with organizational priorities at the national and local level. Coordinators may receive intensive assignments in a particular program, based on organizational needs. This position is an in-office role with an expectation of travel and offsite support for events or activities. Culture Statement and Responsibility : We believe in treating everyone with kindness and compassion, building trust through authenticity and following through on commitments. We prioritize well-being alongside our mission, fostering strong relationships through open communication and transparent feedback. Diversity and inclusion are integral to our culture, enriching team dynamics by valuing diverse perspectives. Each team member is responsible for creating an inclusive environment where all voices are respected and contributing to a workplace that embodies our shared values and commitment to progress. By consistently aligning our actions with our Guiding Principles, we strengthen our culture and ensure that our values are lived every day. Essential Duties and Responsibilities: Collaborate with Lifesaving Center leadership, local and national marketing teams and other key stakeholders to understand program goals and priorities; develop and manage a calendar of local and regional events aligned with national campaigns, organizational goals and local opportunities; work with internal teams to ensure events further Lifesaving Center goals (e.g., increasing adoptions, expanding volunteer and foster support and increasing consistent engagement). Plan and participate in community tabling's, outreach initiatives and locally impactful events to expand the organization's visibility and reach new audiences; facilitate engaging and mission-driven experiences at third-party events, such as interactive activities and contests; track the performance of outreach efforts and recommend improvements to maximize audience engagement. Oversee all aspects of event production; secure venues conducting site visits when necessary and determine venue suitability for audience, budget and logistics; obtain needed permits, rentals, catering, signage, audio/visual and decor, ensuring brand consistency and superior visitor experience at each event; create run-of-show documents, set up maps, contingency plans and onsite staffing plants to ensure smooth execution. Work with local and national marketing and PR teams to develop localized event promotions plans, using email, social media, printed materials and media relations; serve as a local ambassador for the organization, engaging with the community members, partners and media following organizational guidelines. Recruit, train and coordinate volunteers and volunteer teams in support of local events with the goal of utilizing volunteers to the greatest extent possible to expand Best Friends lifesaving capacity; lead on-site teams during events, providing clear direction and ensuring a collaborative and professional atmosphere; ensure volunteers and support staff are providing superior customer service and follow all organizational policies and procedures. Assist or oversee the creation of engaging content for social media platforms, to include creation and/or editing of written, video, and photo content. Work collaboratively with other departments and marketing teams to identify engagement opportunities with social media and PR to support lifesaving outcomes and programmatic needs at the center. Represent Best Friends in media relations when requested and ensure to maintain Best Friends' voice across all communications. Assist other teams in providing basic care such as feeding, cleaning, walking, and medicating animals housed or transported within Best Friends' vehicles, buildings, or facilities; follow all policies and local standard operating procedures when completing daily functions to ensure health and safety standards are upheld. Work collaboratively with and assist Best Friends' team members in all areas of community engagement and operations to develop, evolve, and implement efficient processes to achieve lifesaving goals; follow policies, procedures, and task lists, including accurate and timely communications, work completion, data entry, and recordkeeping. Maintain a safe w