Facilities Specialist Associate

About the role

South Jersey Industries (SJI) is an energy holding company that delivers clean energy services to 700,000+ customers and businesses throughout 14 counties in New Jersey. As part of our core values, SJI is dedicated to being a community partner and developing innovative clean energy solutions to meet the needs of the future. To do this, we depend on our workforce of over 1,100+ talented, diverse employees who help us deliver safe, reliable, affordable clean energy for a better today and tomorrow. At SJI, we believe that our employees are our most valuable asset. Whether you're a seasoned operations technician or an early-career legal professional, our culture, inclusive workforce, and leadership development and training programs will provide you with the tools you need to either kickstart your career or bring it to new heights. Position Summary The Facilities Project Administrator Associate will be an integral part of the Corporate Facilities Team at South Jersey Industries. This team member will oversee SJI's mailroom and courier operations and support Facilities functions and capital projects. The successful candidate will enjoy favorable career progression at a stable, growing company. South Jersey Industries offers a supportive work environment, a culture of learning, and the opportunity to be a part of a mission shaping a Clean Energy Future for New Jersey. Essential Duties and Responsibilities: Mailroom Develop new shipping program resulting in cost savings with USPS Oversee day to day operations of Mailrooms in Folsom and Atlantic City Shipping vendor management Process invoices for shipping vendors Manage courier relationships Document Retention Policy Administrator for SJI, SJG, ETG Maintain organizational list of authorization to request documents Maintain organizational list of authorization to destroy documents Maintain and monitor documents storage Report on documents ready for destruction Manage conversion of physical documents to digital documents Process invoices for document retention Maintain supplier relationship with document vendor Manage large departmental scanning projects (HR, Accounting, Treasury) Project Coordination Coordinate and track Facilities Capital projects Attend project meetings on behalf of facilities management Coordinate all projects with business areas that require facilities and mailroom involvement Provide input and scope for SOWs Organize and participate in contract renewal negotiations Administrative Updating and maintenance for Facilities SharePoint File/record administrator for Facilities Team site Manage Facility issue reporting site Maintain spreadsheet trackers for Facilities vendor contract documents Provide general administration support to department manager Invoicing/ Vendor Communication Coder for Facilities in Workday Create and maintenance service contracts Create and maintenance PSA's Create and maintenance of Purchase Orders Assist in negotiation of pricing and contract terms Change in orders Obtain w-9 and insurance from suppliers/vendors Communicate with vendors for vendor/supplier registration Discuss, review, dispute invoicing concerns with vendors Liaison between department manager and executives for vendor contract execution Liaison between department manager and vendor Collaborate with procurement department to assist in savings opportunities