Receptionist, Fixed-Term Contract

Responsibilities

• Desk phone
• Handle all incoming calls, take messages and pass to appropriate parties
• Provide callers with general company information
• Protect the privacy of all employee's details, not providing any employee's personal email/contact details unless authorised by that particular person
• Receive guests
• Greet and welcome visitors in a respectful and courteous manner
• Inform the respective staff to receive guests
• Uphold office security by monitoring access of personnel into inside office
• Areas to be maintained
• Ensure reception area is neat and tidy at all times
• Keep the Boardrooms neat and tidy, as well as the rest of the office if necessary
• Support for receiving deliveries and direct from reception area
• Facilities
• Support Office Coordinator with managing building management and cleaning company
• Assist in office supply inventories for company (stationary/kitchen/shipping/copy room)
• Report any needs for repair/maintenance job whenever observed
• SAP
• Processing administration related invoices
• Creating shopping carts for various orders as needed
• Working with Procurement Team in case of coding and/or cost related issues
• Back up for local Casual Buyers
• Administration Tasks
• CORE stationery & kitchen supplies
• Manage multiple couriers
• Sort and direct incoming/outgoing mail
• Monitor package deadlines and track packages as requested
• Package and postage of prizes/giveaways in a timely manner
• Ad hoc duties as required
• Required Qualifications & Skills
• Proven experience in a similar role in the matrix international environment
• Bachelor's degree or equivalent experience
• Fluent in Polish and English
• Very good knowledge of MS office, especially MS Excel
• Can-do, proactive and problem-solving attitude, teamwork approach
• Excellent communication skills, incl. persuasion, negotiation and feedback skills
• Detail-oriented and efficient person, able to flex priorities to current needs and deliver a consistent level of work
• High self-motivation and feeling of ownership
• Knowledge of SAP will be an additional asset
• We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
• Job Posting Segment:
• EMEA Operations
• Job Posting Primary Business:
• EMEA Finance
• Primary Job Posting Category:
• Facility Ops
• Employment Type:
• Full time
• Primary City, State, Region, Postal Code:
• Warsaw, Poland
• Alternate City, State, Region, Postal Code:
• Date Posted:
• 2026-06-12

Additional Information

Job Posting Title: Receptionist, Fixed-Term Contract Req ID: 10152934 Job Description: About the Role & Team The primary focus of this role is to support office staff with administration related tasks , k eep the flow of incoming and outgoing documents / parcels and ensure office area is kept tidy. This role will require you to be onsite in our Warsaw office 5 days a week. Values You'll join a team grounded in our Disney values - acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

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