Serve as the lead executive administrative coordinator on behalf of the CPO and DPO
Engage and coordinate with senior leaders, various levels of management, Board of Trustees, external partners and customers
Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making
Lead special projects, track, manage and develop plans to achieve milestones within schedule
Establish and maintain administrative organization structure of meeting notes, briefings, white papers and decisions for the People Operations leadership team and broader People Operations organization
Provide support when needed to Corporate and People Operations initiatives and events
Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service
Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
Prepare and send correspondence, emails, letters, presentations on behalf of executive(s)
Provide input on corporate and organizational activities and decisions, with follow-up communications and coordination
Execute proactive, and complex calendar, meeting, event planning, and data management
Develop and manage CPO and DPO travel planning and expense reporting
Provide mentoring, training and coverage when needed for the Administration Operations team
What You Need to be Successful
Minimum Requirements:
High School Diploma, GED or equivalent
Prior experience providing C-Suite/Executive level administrative support
Mastery of administrative skills: project management, organization, attention to detail, exceptional communication skills (verbal & written)
Expert-level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms
Mastery of communication & interpersonal skills: leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision making
Ability to rapidly adapt to changing environments and anticipate executive, team and organization needs
Ability to manage and protect highly sensitive and confidential information
Ability to work independently and proactively deliver innovative solutions and resolve issues with minimal direction
How You Can Stand Out
It would be impressive if you have one or more of these:
Experience with enterprise software packages such as Workday, Concur, SAP
Experience conducting data analysis
Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
Current/Active TS/SSBI/SCI security clearance
(Min - Max)
$45.68 - $68.52
Pay Basis: Hourly
Leadership Competencies
Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:
Operate Strategically
Lead Change
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Additional Information
The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
The Aerospace Corporation is seeking an Executive Administrative Partner to provide strategic administrative support to the Chief People Officer (CPO) and Deputy People Officer (Deputy DPO). As an integral member of the People Operations Leadership Team and organizational focal point, the Executive Administrative Partner will ensure that administrative functions enable and achieve operational efficiency and organizational effectiveness. This role supports the Chief People Officer with Executive leadership and Board-related coordination that involves highly sensitive and confidential information management. The Executive Administrative Partner works collaboratively with their peers and broader Administrative Operations team to provide exemplary customer service to our workforce, external partners and customers.
This position is 100% onsite in El Segundo, CA.
Aero · El Segundo, CA