Oversee coordination, planning, and arranging of the IGC and affiliated events Mini-Symposium, including:
Arrange field trips, guest speakers, and course activities, both at Penn State and abroad
Arrange catering and book venues
Order supplies
Oversee/facilitate student applications and evaluation by faculty
Oversee/facilitate admitted student communication and course registration
Manage internal/external lodging logistics
Facilitate registration and tuition payments
Collect all course documents
Initiate reconciliation and track processing for all expenses
process honorarium payments
Create annual budget reports
Create announcement/marketing emails
Create, maintain, and manage listserv
Maintain webpage/upload content
Create job posting for undergraduate students
First point of contact for all course related communications
Arrange recurring IGC Alumni Meeting at a conference TBD
Aid in Dr. Freeman's lab operations
Order supplies
Initiate travel reconciliation
Ensure Penn State lab safety training requirements
Manage calendars
Assist with award reporting
Skills You Should Have :
Excellent written and oral presentation skills
Strong attention to detail
The ability to maintain confidentiality
A willingness to work in a fast-paced, team environment
A commitment to fostering diversity, equity, inclusion, and belonging
Experience using financial and human resources information systems such as Workday, SIMBA, SAP Concur or similar systems.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
CAMPUS SECURITY CRIME STATISTICS
EEO IS THE LAW
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
Benefits
Remote work optionsEquity / stock options
Additional Information
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Department of GeoSciences at Penn State is seeking an Education Program Coordinator to assist with administrative and financial functions while providing excellent customer service. You will be an integral part of the International GeoBiology Course (IGC) and Dr. Kate Freeman's lab.
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