Reception: Welcome visitors, offer beverages/snacks, take coat/luggage, direct to appropriate conference room, notify staff of guest arrival
Handling all office operations including kitchen and supplies ordering, phone reception and coverage, and coordinating all incoming/outgoing shipping and mailings
Assist with the management of vendor relationships
Ensuring meeting rooms are "client ready" (e.g., removing drinking glasses and tidy up the rooms, sanitize as needed)
Assist with semi-annual filter replacements on Molekule units throughout the offices
Manage schedules for conference rooms
Act as the lead contact for weekly office lunches-order, set up and clean up
Develop familiarity with all admin tasks (travel, expenses, scheduling meetings)
Coordinate company events including one-off experiences and annual events
Support miscellaneous projects requested by lead Office Coordinator and Director of Administration
Ideal Experience and Competencies
Transferrable experience (ideally 2+ years) in a similar role
Brings a customer service orientation to every interaction, welcoming, courteous, and professional with visitors and staff alike. Communicates clearly and confidently across all levels of the firm. Maintains a composed, reliable presence and follows through consistently on time-sensitive tasks.
Highly proficient in Microsoft Office Suite and an ability to learn additional project management and collaboration tools
Self-directed and resourceful, able to anticipate needs, prioritize competing demands, and manage multiple tasks through to completion with minimal oversight. Highly organized and detail-oriented, with meticulous attention to logistics and follow-through
A positive attitude and team-first mentality
Benefits and Perks
At PSG, we are committed to providing excellent benefits that show our deep appreciation for the hard work of our team. Our current benefits offerings include:
Comprehensive medical, dental, and vision insurance, paid for 100% by PSG
Retirement savings plan with PSG match contribution and discretionary profit sharing
Short- and long-term disability and life insurance policies
Flexible spending accounts for health, commuting, and dependent care
Competitive paid vacation and paid holidays
Paid parental leave
Tuition reimbursement program
Employee Assistance Program
Partnership with Maven for family planning and parenthood support, support including fertility & family building, maternity & newborn care, and parenting & pediatrics
One Medical membership, paid for 100% by PSG, providing convenient same-day and virtual primary care access
Personal training sessions with our Director of Health & Fitness
Beautiful office space in the Fenway area with a state-of-the-art gym
Lunch 3x/week, sn
Benefits
Health insuranceDental insuranceVision insurancePaid time offFlexible scheduleEquity / stock optionsParental leave
Additional Information
Firm Overview
PSG Equity is a growth equity firm that partners with software and technology-enabled services companies to help them navigate transformational growth, capitalize on strategic opportunities, and build strong teams. Having backed more than 160 companies and facilitated over 530 add-on acquisitions, PSG Equity brings extensive investment experience, deep expertise in software and technology, and a firm commitment to collaborating with management teams. Founded in 2014, PSG Equity has since raised over $30 billion in capital and operates out of offices in Boston, Kansas City, London, Paris, Madrid and Tel-Aviv.
Applicants must be authorized to work for an employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position.
Position Overview
The Office Coordinator will assist in all areas of the in-office experience. This person will work in tandem with our Lead Office Coordinator and will be the first impression of the company for external visitors through answering all incoming phone calls and managing our external meeting experience. They will also be responsible for managing a variety of in-office benefits and assisting the rest of the administrative team in improving employee efficiency and morale. A successful candidate will be capable of managing projects independently, have strong verbal and written communication skills, and maintain a professional manner in a variety of situations.
Psgequity · Boston (401 Park Drive), MA