Conference & Events Coordinator

Benefits

Additional Information

About IDEOlogy Health: IDEOlogy Health is a privately held medical media & education company in the United States and we're changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the "go-to" resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with. The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement. Description: Reporting to the Conference & Events Manager, the Conference & Events Coordinator assists with coordinating and executing various aspects of the company's medical education conferences. In addition, the Conference & Events Coordinator assists with additional in-person, hybrid, and virtual events as assigned. This highly visible position will require full-cycle project management and event planning skills. Responsibilities: (Conferences) Ensures successful execution of various assigned conference initiatives to include room setups, food and beverage, audio visual, room block management, registration, and sponsor coordination Serves as liaison with hotels for submitting room lists and monitoring weekly room pickup reports Sources and negotiates with vendors and suppliers for attendee promotional items Assists with coordinating faculty participation to include confirming registration, travel, hotel accommodations and other presentation logistics as needed Communicates and disseminates event related Information to sponsors and exhibitors Assists with managing sponsor and exhibitor participation, informs sponsors and exhibitors of deadlines, and coordinates the production of sponsor related deliverables Assists with managing the production and onsite execution of conference signage and sponsor branding elements, ensuring a polished, professional brand presence Collaborates with various departments and stakeholders to gather pertinent event details and participates in weekly meetings to provide updates and disseminate crucial information throughout the planning process Effectively utilizes internal organizational tools to manage and track event project timelines and related tasks Demonstrates responsive and thoughtful white-glove service to event attendees, faculty, and sponsors Reviews conference-related documents and correspondence for consistency Assists with creating onsite internal and external logistical documents such as Know Before You Go, Staffing Guides, and event planning SOPs Supports tactical preparation and implementation of conference activities such as preparing name badges and registration lists, assembling conference materials, and assisting with onsite event execution Responsibilities: (Non-Conference Related Events) Manages the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication Oversees the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, shipping of materials, and creation of required event logistics documents Provides leadership and demonstrates strong communication and project management skills as part of a cross functional team What we Offer! We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you're one who can see the million shades of green in a field of grass, one who doesn't sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you. Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people's ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat. If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits. Position Requirements: Bachelor's Degree with at least 1-2 years of