Procurement Specialist

External

Hcpss · Central Office

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About the role

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students! ABOUT THE APPLICATION PROCESS Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes. Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely . Job Posting End Date: 06-17-2026 Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site. Under the direction of the Purchasing Manager, the Procurement Specialist is responsible for preparing solicitations for the procurement of supplies, equipment and services, conducting pre-bid meetings, and preparing award recommendations for the Howard County Public School System (HCPSS) Board of Education. The Procurement Specialist works closely with school system staff, suppliers, and contractors to ensure projects and products comply with delivery and contractual provisions.

Requirements

A combination of education and experience may be considered.

Education:

Bachelors degree from an accredited college or university or the equivalent combination of education and experience.

Four years of experience in the procurement field includ ing at least three years of experience working in one or more of the following types of procurement maintenance and facilities, construction professional services and/or transportation.

The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don't meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

Bachelor's degree from an accredited college or university in business administration, supply chain management, operations management, or a related field.

Experience in PreK-12 public education or government setting

Experience with Workday, eMaryland Marketplace Advantage system or another procurement management software.

Experience with COMAR Title 21 and other Maryland state procurement laws, regulations, policies and procedures.

Certifications /Licenses:

Possession of a Certified Procurement Professional (NIGP-CPP) , Certified Public Procurement Officer (CPPO), or Certified Professional Public Buyer (CPPB) certification.

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

Prepare solicitations for the procurement of supplies, equipment and services through an open and competitive process.

Utilize the Internet to post the P rocurement Office's solicitations, contract a ward s and other pertinent information for the public and for HCPSS personnel.

Prepare award recommendations for the Board of Education.

Conduct pre-bid meetings, oral presentations, etc. with suppliers and contractors.

Work closely with various departments and staff to develop bid documents and resulting contracts to meet their specific requirements.

Work closely with the Finance and other department s to resolve conflicts and to ensure timel y processing of payments.

Work closely with the school system staff as well as vendors and contractors to ensure that all projects comply with delivery and other contract provisions.

Work closely with contracted professional consultants including architects and engineers.

Uphold and enhance the standing of the P rocurement Office by maintainin g a sound standard of integrity in relationships with contractors and with HCPSS personnel.

Process purchase orders, and develop critical reports and processes by way of the school system's Workday software.

Develop and maintain adequate controls, records, and file . Other procurement related duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.

Knowledge

Knowledge of public procurement principles, practices, policies, and procedures related to competitive bidding, contracting, and purchasing .

Knowledge of local, state, and federal procurement laws, r

Procurement Specialist

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