Oversee and triage the Procurement & Vendor Management mailbox, ensuring all requests are acknowledged and actioned within one (1) business day, including contract intake and submission to Legal, routing sourcing requests to the Senior Manager, and coordinating changes to existing services
Lead and facilitate weekly contract review meetings with Legal, ensuring effective contract assignment, timely progression, and adherence to established governance processes
Support contract lifecycle management by leveraging standard templates and approved legal and business provisions to ensure consistency, efficiency, and risk mitigation
Provide value-added insight throughout the contracting process by incorporating business context and partnering closely with Legal to ensure contractual terms are commercially sound and aligned with organizational objectives
Coordinate the contract execution process, including facilitating approvals, obtaining sign-off, and ensuring proper documentation and storage within designated systems
Identify and drive cost optimization and efficiency opportunities, including sourcing alternative vendors, supporting competitive bidding processes, and contributing to contract renegotiations to maximize value
Proactively monitor and coordinate the contract lifecycle within ProcessUnity, including tracking key milestones and renewal timelines; engage with business units and stakeholders to assess upcoming renewals and determine whether sourcing or renegotiation activities are required
Maintain an up-to-date register of procurement and vendor management activities, ensuring data accuracy and visibility; prepare and deliver weekly contract activity reports to applicable stakeholders to support tracking, transparency, and informed decision-making
Support and participate in vendor and contract negotiations, including software and service agreements, for both new engagements and renewals; collaborate closely with Senior Manager to drive optimal commercial outcomes, mitigate risk, and ensure alignment with business objectives
Proactively monitor and coordinate IT software and licensing management processes, including maintaining accurate inventories, tracking renewals, reconciling entitlements with usage, and ensuring compliance with contractual terms and licensing agreements
Support financial planning activities related to software spend, including budgeting, forecasting, and variance analysis, in collaboration with Finance, IT, and business stakeholders
Partner with Senior Manager to optimize software procurement strategies, including evaluating licensing models (e.g., subscription vs. perpetual, SaaS vs. on-premise), supporting vendor negotiations, and identifying opportunities for cost optimization and demand management
Ensure effective governance of software assets and vendors, including managing renewals, tracking true-ups, and supporting audit readiness to mitigate financial and compliance risk
Support third-party risk management (TPRM) in a consultative capacity, ensuring all new procurement requests are effectively guided through the required process, with appropriate due diligence, risk assessments, and approvals completed prior to contract execution
Support business unit stakeholders in completing TPRM requirements, including assessments, documentation, and workflow activities within the platform, ensuring compliance and smooth progression through the procurement lifecycle
Support all aspects of the vendor relationship with a variety of vendors (i.e., contractual adherence, SLA management, renewals, some operational issues and issue escalation)
Participate and coordinate vendor governance and spend analysis reporting
Supp
Benefits
Vision insurance
Additional Information
Career Opportunity
Role Title
Senior Analyst, Procurement and Vendor Management
Purpose of role
The Senior Analyst, Procurement & Vendor Management reports to the Senior Manager and plays a key role in driving end-to-end contract management activities across the organization. This includes managing the contract lifecycle from intake through negotiation, execution, renewal, and ongoing governance, ensuring alignment with business objectives, compliance requirements, and risk management standards.
In addition to contract management, the role supports IT software and licensing management, third-party risk management, vendor relationship management, reporting, and sourcing initiatives (RFx).
The position operates in a highly consultative and stakeholder-facing capacity, requiring strong communication and interpersonal skills to effectively engage with business units, Legal, Risk, and external vendors. The Senior Analyst is responsible for facilitating clear, timely, and effective communication throughout the procurement and contracting lifecycle, enabling informed decision-making and ensuring successful outcomes. The role also contributes to strengthening vendor relationships and advancing strategic partnerships across the organization.
Job Description
Foresters · Toronto, Canada