Supports core functions of the LBC. Works closely with central University units to properly record transactions and mitigate risk.
Ensures College practices are followed in accordance with University policy and generally accepted accounting practices.
Maintains organization- and individual-level Oracle accounts, including gift funds.
Oversees accounts payable, accounts receivable, reconciliation, and closing activities.
Reviews and validates financial transactions in Oracle and Concur to ensure compliance and supports accurate financial reporting. Initiates transaction corrections as necessary.
Coordinates financial management of grants, including budgeting, expenditures, and compliance with sponsor and University requirements.
Serves as the primary point of contact for procurement.
Manages vendor and supplier setup, handles invoice processing (vendor payments, honoraria, fellowships, scholarships, stipends, student travel reimbursements), resolves payment issues (cancellations, re-issuance), and ensures timely transaction completion in Oracle, Concur, and Service Now.
Oversees payroll transaction review and approval for College departments and instructors.
Ensures proper documentation and timely processing of payroll corrections.
Supports monthly, quarterly, and annual financial planning cycles for the College.
Works closely with College and unit leadership, University partners, and the Budget Office to plan and forecast. Helps develop short- and long-term financial goals, business strategies/plans, and financial models for programs and initiatives.
Assists in budget planning and forecasting, collaborating with the LBC Director to support annual and multi-year budget development.
Prepares variance reports by tracking expenditures and reconciling financial transactions against the budget. Tracks College commitments for College departments, instructors, and University partners, as appropriate.
Completes financial modeling, data analysis, and quarterly and year-end reporting projects, as appropriate.
Serves as a transaction subject matter expert and University systems resource for College staff and units.
Assists College staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies.
Holds office hours for general questions, system how-tos, and one-on-one coaching.
Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Performs other related work as needed.
Requirements
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
---
BS/BA in accounting, finance or relevant field.
MS/MA/MBA and/or CPA a plus.
Background in internal audit, financial planning, and/or accounting.
Financial policy, systems, and compliance development experience strongly preferred.
Technical Skills or Knowledge:
Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.
Advanced Excel skills, including pivot tables, v-lookups, and financial modeling.
Proficiency with Oracle Financials (or other ERPs), Concur, and business intelligence tools strongly preferred.
Preferred Competencies
Analytical and problem-solving skills - analyze financial data, reconcile transactions, identify discrepancies, and resolve financial issues independently.
Communication and customer service - excellent verbal and written communication skills to serve as a primary account administrator, liaise with vendors, and assist colleagues with financial transactions.
Budgeting and forecasting - prepare, analyze, and manage budgets, assist with multi-year financial planning, and provide variance reports to support decision- making.
Time management and organization - strong ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines in a fast-paced environment.
Collaborat
Additional Information
Department
College Local Business Center
About the Department
College Local Business Center
Job Summary
Reporting to the Director, the Specialist supports the Local Business Center (LBC) responsible for budget and account administration, grant administration, procurement, and payroll for College departments and instructors. The Specialist is part of the team that ensures accurate and timely financial reporting, collaborating with stakeholders to optimize financial performance and compliance, and enhancing the financial functions critical to the success of the College.
Uchicago · Illinois: Chicago