Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
Process check requests and accurately code, review, and verify vendor invoices
Maintain and update vendor account records with precision
Track and record purchase orders and ensure timely payment processing
Travel and Reporting Support
Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
Conduct research and generate reports using internal systems and online tools
Administrative and Office Support
Provide comprehensive administrative support, including document management and correspondence
Communicate schedule updates (absences, time-off, coverage changes) as required
Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed
Client and Team Experience
Deliver consistent 5-star customer service across all forms of communication
Build strong internal relationships and maintain discretion with sensitive matters
Assist with cross-training and support backup staff as needed
What You Bring
Strong written and verbal communication skills with a polished, professional demeanor
Advanced organizational skills and the ability to manage multiple priorities independently
Solid numerical aptitude and comfort working with financial documentation
Proficiency in Microsoft Office Suite
Calm, adaptable approach in fast-paced or high-demand environments
Commitment to confidentiality and operational excellence
Requirements
High school diploma or equivalent required
2+ years of experience in expense processing, financial administration, or related office support preferred
Demonstrated ability to learn new systems and follow compliance guidelines
Physical Requirements
Ability to lift or move items up to 40-60 lbs. (with wheeled carts when applicable)
Ability to sit, stand, or walk for extended periods and operate standard office equipment
Why This Role Matters
This position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.
Benefits
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.Use of Artificial Intelligence (AI):No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.Vacancy Status:This posting is for an existing vacancy.Pay Range$21 - $21 USDCareer Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!We Recognize Talent: We offer a variety of recognition programs for all levels of employees!Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.About SPSDental insuranceVision insurance401(k)
Additional Information
#Entrylevel
Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership
Schedule: Monday-Friday | 8:00 AM - 5:00 PM
Make an Impact Behind the Scenes
Are you detail-driven, service-oriented, and confident managing financial processes with precision? We're looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service.
In this role, you'll be the engine behind accurate expense management and seamless office operations - ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.
Spsnorthamerica · New York, NY