Maintains Chair's calendar and sends reminders of meetings and appointments. Uses Outlook and other communication and scheduling tools to assist in the planning, coordination, and scheduling of meetings for the Chair. Records minutes for department meetings.
Prepares, proofs, and edits correspondence, spreadsheets, and other documents, including departmental correspondence, newsletter, publications, reports, and recruitment materials.
Reconciles department accounts every month and provides monthly account activity and balance reports to chair.
Reviews purchase orders, vouchers, bills, and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
Makes travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel.
Organizes and maintains digital and paper files and records with primary responsibility for maintaining the security and confidentiality of all department files.
Maintains inventory and orders office supplies and equipment as needed. Coordinates the maintenance of office equipment.
Assists department chair with schedules for on-campus and on-line classes adhering to FHSU deadlines.
Interviews, selects, coordinates, supervises, evaluates, and mentors student employees. Sets work schedules of student workers in consultation with chair each semester; establishes priorities and delegates work assignments and reviews completed work of student employees for accuracy.
Designs and assists in the preparation of publications and reports for distribution. Maintains existing web and social media sites.
Assists the department's directors/coordinators of the Medical Diagnostic Imaging, Diagnostic Medical Sonography, Radiologic Technology, and Diagnostic Cardiac Sonography programs by managing applications and correspondence, keeping track of committees, and maintaining files and records.
Other duties as assigned by the department chair.
Application Process
To apply for this position, please visit FHSU Careers . Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document.
If you have questions regarding the position, please contact:
Name : Dr. Christa Beiker
Email : crbeiker@fhsu.edu
Phone : (785) 628-5549
Community of Hays
Requirements
Bachelor's degree
Office experience beyond one year
Strong written skills
Supervisory experience
Demonstrated ability to use and be proficient with Microsoft Office suite as demonstrated by the application documents (Outlook, Word, Excel, Access, PowerPoint)
Priority Deadline: June 2nd, 2026. Screening of complete applications will begin immediately and will continue until the position is filled.
Department
Allied Health
Job Posting Title
Senior Administrative Assistant, Department of Allied Health
Job Description
This position involves administrative and general office support duties along with specialized tasks and provides support to the departmental chair and faculty. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Will utilize standard office tools and technology and supervise and provide leadership to student employees. A successful candidate will be well organized, detail oriented; can work independently and in a team environment; have strong oral communication skills and a commitment to excellent customer service. This position reports directly to the department chair.
Minimum Qualifications: High School diploma or GED equivalency and one year of office experience or one year of post-secondary education.
Fhsu · Fhsu Main Campus (hays, Kansas)