Office Administrator - HISTORY, Ottawa

About the role

You will have the opportunity to be part of a very special team for Live Nation's newest Canadian venue, HISTORY Ottawa. A state-of-the-art venue with a capacity of up to 2000 host ing over 180 concerts and private events annually. If you are ready to be a part of Ottawa's most memorable and historic shows, this role might be for you! Essential Duties & Responsibilities : Manage office operations and procedures including payroll management, vendor invoicing, customer service, daily venue operations reporting to the Senior Operations Manager, and working with the show A ccountant on event reconciliation. Coordinate with Live Nation A ccounting team to ensure show accounting and petty cash controls are fulfilled. Support the M anagement team by acting as a liaison with staff, including production M anagement, and providing daily assistance as needed. Provide hourly employee scheduling assistance to venue M anagement team as directed . Assist in the onboarding process for new hires . Coordinate and schedule vendor services including cleaning, medical attendants, elevator maintenance, pest control, and other contracted support services. Coordinate materials and equipment for internal meetings . General maintenance and support of office tech such as printers . Ensure all office supplies are adequately stocked and c oordinates inventory and organization of all storage spaces . Main contact for venue deliveries . Efficiently process incoming and outgoing mail and packages, promptly distributing them to designated recipients . Manage and operate venue Lost and Found program including returning lost items to fans . Manage the venue general email inbox and phone line which involves addressing guests' questions, including set time s and event inquiries and involving respective departments to address concerns . Other duties as assigned .