Research Administrator

External

Northeastern University · Boston

Full-timeRemoteToday

ComplianceDocumentationLeadershipNegotiationRouting

Cover Letter Connect

Prepare for this interview

Elite

AI-generated questions, company research, and talking points tailored to this role

About the role

About NU-RES Northeastern University's Research Enterprise Services (NU-RES) provides leadership and expertise to faculty, investigators, and college administrators in support of research and sponsored programs at Northeastern University. NU - a dynamic, innovative, and entrepreneurial university with a diverse and growing research portfolio - seeks to hire talented, experienced administrators who are dedicated to supporting investigators in securing and managing their extramurally sponsored activities. The University is committed to hiring and developing personnel who enjoy working in a high-performing culture that rewards excellence. To learn more about Northeastern's unique academic environment and generous benefits, please visit: http://www.northeastern.edu/hrm/ Northeastern is a global university and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with team members, consistent with University policies and guidance. Job Summary: Reporting to the Senior Associate Director, NU-RES Hub, the Research Administrator works in partnership with faculty, principal investigators, and University staff to facilitate the effective preparation and submission of sponsored program proposals and related administrative transactions. As part of the NU-RES Hub shared services model, this role serves as a dedicated resource and primary point of contact for faculty within assigned departments and research units/institutes, providing expert guidance across the pre-award lifecycle.

Responsibilities

Proposal Development & Submission Support (70%)

Advise faculty and research staff on federal, state, and private sponsor requirements, agency-specific guidelines, and internal University policies governing proposal submission

Assist in the preparation and review of sponsored project proposals submitted to a wide range of federal agencies (e.g., NIH, NSF, DOE, DOD, NEH), state and local government agencies, and private foundations

Develop and review proposal budgets in collaboration with faculty; ensure accuracy, completeness, and compliance with applicable funding agency cost principles and University F&A and fringe benefit rates

Solicit and review subaward material as necessary

Review proposal narratives, attachments, and administrative components to ensure conformance with solicitation requirements and sponsor formatting guidelines prior to authorized institutional sign-off via NU-RES Research Administration

Manage proposal routing and internal approval workflows within NU-RES

Maintain organized proposal files and documentation in compliance with institutional records and NU-RES Hub management standards

Proactively communicate proposal status, deadlines, and outstanding requirements to faculty and NU-RES Research Administration

Just-in-Time (JIT) & Pre-Award Administration (15%)

Coordinate the timely response of faculty and NU-RES Research Administration to funding agency requests received after initial proposal submission but prior to award issuance, including: Updated other support documentation, human subjects or vertebrate animals approvals, and biosketches

Work with faculty and, as applicable, NU stakeholder offices (e.g., Research Compliance, IRB, IACUC) to gather, verify, and compile required JIT materials; ensure accuracy and completeness before institutional review and submission

Assist with budget revisions and cost negotiation as necessary

Assist in the review of Notices of Award (NOA) and pre-award account request processes (as applicable) in coordination with NU-RES central offices

Coordinate updated subawardee information as needed

Compliance, Collaboration & Professional Development (15%)

Stay current on federal and funding agency-specific regulations, Uniform Guidance, institutional policies, and emerging trends in research administration

Collaborate with University offices including NU-RES, OGC, CRI, IRB, and IACUC as required

Participate in institutional and professional development activities, including workshops, webinars, and training programs (e.g., NCURA, SRA International)

Contribute to the development and maintenance of standard operating procedures, proposal templates, and guidance resources for the shared services unit

Lead and participate in standing meetings with Hub client leadership

Participate in special projects and cross-functional coverage for the shared services team as assigned

Support continuous quality improvement initiatives within the shared services model to enhance service delivery to the research community

Serve as a source of information

Research Administrator

About the role

Responsibilities

Benefits

Your Match

Company Intel

What employees say

Interested in this role?