Sales Coordinator, Events (Catering)

About the role

The Sales Coordinator, Events (Catering) will provide support to the Events (Catering) Department by giving strategic administrative support. This role aids the Managers by completing administrative tasks in a timely, accurate, and professional manner. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values. ESSENTIAL FUNCTIONS Job duties include; although are not limited to: - Very detailed and task oriented - Provide general administrative support and perform the duties of other team coordinators when required. - Supporting the department with time management on execution of projects - Prepare accurate written correspondence including reports, Banquet Event Orders (BEO), group resumes, schedule of events, printed menus, and e-mails. - Run and distribute daily, weekly, and monthly reports as required by the Meetings & Events team. - Support managers by coordinating site inspections, menu tastings, pre-cons, and internal communication with operational departments. - Assist with creating POs and vendor management - Creation of files for each new group with copies of the contract and necessary turn-over check list, and then following group departure, the breakdown of each file and storage of necessary paperwork. - Create and assist with all In-House Event requests and BEOS - Communicate effectively with Banquets, Culinary, Rooms, and other operational teams to relay client needs and special requests. - Assist clients in the absence of a Meetings & Events Manager, providing prompt, professional, and solution-oriented service. - Oversee office stationery par levels and the necessary ordering.